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Administrative Assistant

4 weeks ago

Chicago, United States SkyTech Security Services Full time

SkyTech Security Services provides professional security services for a large number of government and commercial clients throughout Chicago. Our company headquarters is conveniently located in the south loop of Chicago. SkyTech Security has been in business for 22 years and is growing, with no end to the opportunities available both internally and externally. SkyTech Security is a privately-owned, fully authorized security provider that offers a full spectrum of armed and unarmed guard services. SkyTech is committed to providing high-quality training, learning and continuous development for its security personnel.

SkyTech is a veteran-owned business that is diversity certified and an Equal Opportunity Employer

**Why Should You Choose SkyTech? Because We Offer**:

- Benefits
- Medical, Dental, and Vision
- Paid Time Off, Including Holidays
- Growth Opportunity-We like to promote from within
- 401k match
- On-going training opportunities
- Competitive salary

Under general directions, the Administrative Assistant performs a variety of tasks and projects to support the HR team. Coordination in areas such as but not limited to assisting with the recruitment for all open job requisitions, interviewing, record-keeping, new hire onboarding management, as well as overall support of the strategic operational goals of SkyTech Security's Human Resource Department.

**Responsibilities**:

- Provide preemptive support to the HR team to facilitate all primary HR functions
- Facilitate employee onboarding process as needed (including reference, employment and background verification)
- Completes all HRIS data entries and reviews documents to ensure accuracy, compliance and completion during the new employee onboarding process
- Responsible for updating employee personnel files to document personnel actions and provide information for the HR and payroll departments
- Answer incoming calls for the Human Resources Department
- Conduct telephone screenings and live Interviews
- Facilitate weekly orientation class for potential hires
- Follow up with employee's on-boarding paperwork and requirements
- Key in demographic information and maintain confidential personnel files
- Service employee database records
- Assist with uniform distribution and/or exchanges
- Ensure that all timesheets are sent and received by remote/field employees on a weekly basis while validating signatures and dates.
- Coordinate with field supervision on a daily basis for the management of timesheets.
- Complete the data entry of certified payroll.
- Manage and enroll employees in direct deposit and prepaid cards.
- Sort and distribute payroll checks on a weekly and biweekly basis.
- Scan and file A/P, A/R, and payroll documentation.
- Other duties as assigned

**Requirements**:

- High School Diploma/ GED or Transcript
- One year of office experience
- Must possess strong interpersonal skills
- Ability to effectively present information and respond to questions from managers, support staff and the general public
- Proficient technical/analytical skills, specifically in HRIS, payroll/scheduling and Microsoft Office programs (Word, Excel, PowerPoint, etc.)
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner and skillfully gather and analyze information
- Must be able to prioritize and plan work activities as to use time efficiently
- Must be organized, accurate, thorough, and able to monitor work for quality
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
- Exercise good judgement and utmost discretion when handling sensitive or confidential information
- Eagerness to learn and take on new and stretch assignments

Location: 910 W Van Buren St, Chicago, IL 60607, USA

**Benefits**:

- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- No weekends

**Education**:

- High school or equivalent (required)

**Experience**:

- Human resources: 1 year (required)

Work Location: In person

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