Grants & Contract Analyst

7 days ago

Baltimore, United States Johns Hopkins University Full time

We are seeking a** **_Grant & Contracts Analyst_** **who** **will provide dedicated professional-level sponsored funds management for more than 80% of the time with specific responsibility for pre-award and post-award functions that include, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to moderately complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding.

**Specific Duties & Responsibilities**
- Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty before they are forwarded to the Assistant Dean and JHURA for signature. The review involves accuracy, content, and adherence to all relevant guidelines.
- Serve as a liaison between research units, central offices, and funding agencies.
- Review budgets and related justification for the appropriateness and completeness of content. Ensures that all applicable and indirect costs have been applied. May also lay the groundwork for subcontract negotiations.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators and departmental leadership. Assist with closeouts as needed.
- Coordinate setting up awards in designated departments/divisions after the grant number is assigned, including reviewing awards, verifying award set-up, and ensuring personnel are set up appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
- Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
- Provide the information and direct assistance required to complete contracts and grant closeouts.
- Types of sponsored awards for which the position is responsible_
- This role functions at an intermediate level, with responsibility for the independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD, and NASA.
- These grants, contracts, and awards may involve detailed budgets, sub-awards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, sub-awards from other institutions on their federal pass-through grants, and pharmaceutical company clinical trials.

**Special Knowledge, Skills, & Abilities**
- Knowledge of accounting and budgeting theory and practices is required.
- Thorough knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices are preferred.
- Ability to make independent judgments and to act on decisions daily.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, and NASA.
- Level of Independent Decision Making_
- Will work independently the majority of the time, with support from the Principal Investigator (PI) and/or senior/management level grant & contract professionals on increasingly complex grants/contracts.
- Will provide standard professional administrative-level guidance on protocols, regulations, and guidelines to PI and other scientific and research professionals within the department.
- May interact with external research and administrative professionals.

**Minimum Qualifications**
- Bachelor's Degree.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

**Preferred Qualifications**
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic setting.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,300 - $73,400 - $93,500 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Dean Office of
Personnel area: Schoo

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