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Contract Grant Specialist

3 months ago

Baltimore, United States Chenega Corporation Full time

Overview:
**AJANTA CONSULTING**

Baltimore, MD

**THIS POSITION IS CONTINGENT UPON BID AWARD**

The **Contract/Grant Specialist** provides management support for the entire lifecycle of contracts and grants related to AFRL-funded projects, ensuring compliance with Air Force Research Laboratory and University of Maryland at Baltimore policies, as well as federal regulations. Works closely with faculty, researchers, program managers, and AFRL representatives/site leadership to facilitate the successful execution of research projects and administration of associated contracts and grants.

**Responsibilities**:

- Collaborate with faculty and researchers to develop proposals for AFRL-funded projects.
- Ensure proposals adhere to AFRL guidelines and deadlines, and coordinate submission processes in accordance with UMB procedures.
- assist in the review of contracts to ensure they are structured to meet the needs of the AFRL program and the Cooperative Agreement with UMB.
- Manage the administration of grants awarded through the AFRL program, including budget development, compliance monitoring, and reporting.
- Ensure timely submission of grant proposals, progress reports, and financial documentation.
- Stay informed of AFRL regulations, federal acquisition regulations (FAR), and other relevant policies and procedures.
- Provide guidance to faculty and staff on compliance matters and ensure adherence to regulatory requirements.
- Manage the entire lifecycle of contracts and grants, from initial award through closeout.
- Ensure controls are in place to monitor contract performance, track expenditures, and ensure compliance with reporting requirements.
- Anticipate roadblocks and independently resolve proactively.
- Identify and mitigate risks associated with AFRL-funded projects.
- Develop strategies to address potential issues and ensure project success while minimizing exposure to risk.
- Foster positive relationships with AFRL program managers and Baltimore staff, UMB faculty, and researchers.
- Facilitate communication and collaboration to support the objectives of the AFRL program.
- Coordinate closely with AFRL representatives and site leadership to ensure alignment with program objectives and requirements.
- Develop timeline to meet submission deadlines and checklist of required documents and independently adjusts timeline to adapt to change.
- Adhere to set timelines, independently prioritizes processes to ensure timelines are met.
- Maintain accurate and comprehensive records of contract and grant activities.
- Prepare and submit regular reports to AFRL and UMB leadership on project status, financial performance, and compliance metrics.
- Other duties as assigned.

Qualifications:

- Bachelor’s Degree in business administration, finance, accounting, or a related field.
- Minimum five (5) years of demonstrated experience directly related to contract and grant management including proposal development, contract negotiation, and grant administration.
- Master’s Degree preferred.
- Certification in contract management or grants administration preferred.
- Certified Federal Contracts Manager (CFCM) or Certified Professional Contracts Manager (CPCM) from the National Contract Management Association (NCMA), or Certified Grants Management Specialist (CGMS) from the National Grants Management Association (NGMA) preferred

**Knowledge, Skills and Abilities**
- Possess excellent communication and negotiation skills, with the ability to interact effectively with diverse stakeholders.
- Possess strong analytical and problem-solving abilities, with a keen attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Ability to collaborate effectively with cross-functional teams and build relationships with external stakeholders.
- Possess strong leadership skills including ability to lead and mentor teams that include junior staff members.
- Ability to demonstrate proficiency on Microsoft Office programs and contract management software.
- Ability to identify issues and resolve independently.
- Possess a thorough understanding of contract law, government regulations, and grant-making processes as well as familiarity with financial principles and budget management.
- possess demonstrated experience of commitment to integrity, professionalism, and ethical conduct in all aspects of contract and grant management.
- Contract/Grant management demonstrated experience in a government setting preferred.

**Physical Demands**: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or