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Grants & Contracts Analyst

3 months ago

Baltimore, Maryland, United States Johns Hopkins University Full time
The Department of Applied Mathematics and Statistics is seeking a team-oriented

Grants & Contracts Analyst

to support our growing research and academic programs. Under the supervision of the Sr. Administrative Manager, the Grants & Contracts Analyst will coordinate, develop, and execute all departmental pre- and post-award activities.

In addition, the analyst will be responsible for monitoring graduate student salary allocations to ensure accurate sources of support and to avoid lapses in pay.

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time.

The primary goal of this position has responsibility for pre- and post-award functions that include, but may not be limited to: budget development, account maintenance and oversight, allocation of effort, billing/invoicing, reporting, compliance, and closeout.

The pre-award activity includes proposal preparation, submission, and budget development. Works independently on a variety of grants/contracts and foundation awards that range from simple to moderately complex.

While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure timely, effective, and efficient functioning of sponsored funding.

This is an exempt position.
Job Scope/Complexity
Will work independently the majority of the time, with support from Principal Investigator (PI) and Sr. Administrative Manager on increasingly more complex grants/contracts.

Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.

Will interact with internal and external research/administrative professionals.
Types of sponsored awards for which the position is responsible

This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including those from NIH, NSF, DOD and private sponsors.

These grants, contracts and awards may involve detailed budgets, sub-awards and special instructions in RFA, career awards, training awards, multi-project grants, complex Foundation grants, sub-awards from other institutions on their federal pass-through grants.

Specific Duties & Responsibilities
Understand, follow, and advise research personnel regarding institutional policies for pre-award grant processes and sponsor guidelines. Advise faculty and staff of changes in sponsored research policies as they become available.
Manage workload to ensure that date sensitive activities are accurate, consistent, and punctual.
Understand and utilize institutional policies for post award grant process and sponsor guidelines.
Develop proposal budgets and draft justifications. Review budgets and related justification prepared by others for appropriateness and completeness of content. Ensure that all applicable and indirect costs have been applied. May also provide groundwork for subcontract negotiations.
Partner with departmental faculty and administrative leadership, and the Divisional Office of Research Administration, in planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies to ensure successful submission using JHU systems (Coeus, Fibi.)

Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

Maintain ongoing updates and communications related to current grants, contracts, and discretionary accounts; this includes regular auditing and reporting to principal investigators and departmental leadership.

Assist with closeouts as needed.

Coordinate the process of setting up awards in designated department/division after grant number is assigned, including reviewing award, verifying award set-up and ensuring personnel is set up appropriately.

Pro-actively ensure spending is compliant in accordance with institutional and sponsor regulations, terms, and conditions. Advise PI of errors and over expenditures and resolve via cost transfer.

Complete post-award responsibilities, including budget distribution, account reconciliation, payroll allocation, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.

Conduct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
Provide information and direct assistance required to complete contract and grant closeouts.
May serve as liaison between research units, central offices and funding agencies.
Special Skills/Knowledge
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Minimum Qualifications
Bachelor's Degree.
Two years of administrative/budgeting experience.

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
Knowledge of JHU financial systems and familiarity with SAP.
Knowledge of accounting and budgeting theory and practices required.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, and DOD.

Classified Title:
Grants & Contracts Analyst

Role/Level/Range:
ATP/03/PC

Starting Salary Range:
Min $53,300 - Max $93,500 Annually ($70,000 targeted; Commensurate with experience)

Employee group:
Full Time

Schedule:
M-F, 8:30 - 5:00

Exempt Status:
Exempt

Location:
Hybrid/Homewood Campus

Department name:
Applied Math Admin

Personnel area:
Whiting School of Engineering
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement.

More information can be found here:
Please refer to the job description above to see which forms of equivalency are permitted for this position.

If permitted, equivalencies will follow these guidelines:


JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.

Additional related experience may substitute for required education on the same basis.

For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University.

In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the

JHU Roadmap on Diversity and Inclusion

.
Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

Learn more:
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent AcquisitionOffice at

.For TTY users, call via Maryland Relay or dial 711.For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit

.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information,applicants for SOM positions should visit

and all other JHU applicants should visit

.
The following additional provisions may apply, depending on campus.
Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination.

This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing.

Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers.

Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note:
Job Postings are updated daily and remain online until filled.

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