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Office Specialist

3 months ago

Colonial Heights, United States Appomattox Imaging Full time

**Introduction**:
Do you have the career opportunities as a(an) Office Specialist you want with your current employer? We have an exciting opportunity for you to join Appomattox Imaging which is part of the nation's leading provider of healthcare services, HCA Healthcare.

**Benefits**:
Appomattox Imaging, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long
- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

**_ Note: Eligibility for benefits may vary by location._**

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Office Specialist where your passion for creating positive patient interactions are valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise

**Job Summary and Qualifications**:
DUTIES INCLUDE BUT ARE NOT LIMITED TO:

- Answers all incoming phone calls (customer and/or informational) promptly and courteously, respond to all voice mail messages and redirect all incoming phone calls to the appropriate person (if applicable).
- Navigates payer systems and websites to determine coverage and patient financial responsibility
- Verify insurance and determine patient financial responsibility
- Collects Co-pays appropriately
- Updates patient demographics (i.e. patient address, phone numbers)
- Obtains and/or insures Pre-Authorization/Medical Necessity for procedures
- Run State license check and OIG sanctions check on undefined providers, relay documentation
- Using Center’s various IT systems, schedules, re-schedules and registers patients for procedures
- Appropriately manage release of information to providers and patients,
- Run day-end reports from Meditech for unresolved items
- Access patient records and provides for HIPAA compliant release of PHI
- Scan, file and manage paper documentation
- Fax or phone results as indicated
- Provide appropriate patient preparation material and instructions and log dispensing
- Sort incoming mail.
- Processes various correspondence including credit card payments and sets up payment plans.
- Problem-solves to provide best patient experience even in the presence of barriers,
- Complete outbound calls such as appointment reminders, mammo courtesy calls, missed appointment recovery calls and schedule patient accordingly
- Performs other related work as assigned by immediate supervisor.
- Coordinates and/or participates in the orientation and training of new staff under the guidance of the Center Director
- Other duties as assigned.

KNOWLEDGE, SKILLS and ABILITIES
- Knowledge of data entry techniques
- Ability to learn various IT platforms to accomplish duties
- Ability to understand and explain health insurance benefits
- Ability to communicate effectively with patients, referrers, insurance providers, billing offices
- Ability to use computer, 10 key calculator, fax machine, and photocopier
- Skill in organization
- Skill in establishing and maintaining effective working relationships with other staff members, referral sources and patients.
- Ability to maintain confidentiality
- Integrity

EDUCATION
- High School Diploma or GED required

EXPERIENCE

Hours: Day shift 8am-5PM

Appomattox Imaging Center is part of the Hospital Corporation of America (HCA) family. The facility is a top of the line free standing imaging center located in Colonial Heights. It