Administrative Assistant Ii
4 weeks ago
Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval.
- Compiles and maintains daily and weekly totals, reports, and financial statements.
- Reconciles statements.
- Establishes, revises and maintains accounting documents and files.
- Performs data entry into corporate system, e.g., routine posting and billing.
- Reviews completed forms for accuracy and completeness.
- May perform inquiries in internal and external databases to determine discrepancies.
- Performs inquiries in CASPS and/or FAMIS.
- Performs basic calculations.
- Orders, inventories, receives, and/or shelves routine supplies.
- Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
- Tracks expenditures.
- Verifies employment on a Countywide basis.
- Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple
- T&A).
- Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
- Notifies all participants of meetings and other functions in advance.
- Schedules routine meetings.
- Produces and electronically distributes simple documents (e.g., flyers).
- Maintains a system for tracking the progress of work.
- Orients new employees on procedures and systems.
- Performs alpha and/or numeric filing.
- Performs simple screening and sorting of mail.
- Responsible for sending dated material.
- Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.
- Acts as back up to other administrative positions, proofs spelling.
**Experience required**:
- Performs data entry into multiple screens.
- Knowledge of a variety of standard office procedures.
- Knowledge of specific unit terminology.
- Knowledge of work done in related departments.
**Skills required**:
- Ability to read and comprehend relevant documents.
- Ability to process and integrate simple data.
- Ability to establish and maintain effective working relationships with both external and internal contacts.
- Ability to perform inquiries in CASPS and/or FAMIS.
- Understanding of the basic PRISM functions.
- Ability to perform inquiries (e.g., check personnel data) in PRISM.
- Basic skills in the use of Microsoft Word.
- Basic skills in the use of applicable Microsoft software.
- Some experience in providing administrative support.
**Work hours**:
- 8:30-4:30 (1hr unpaid lunch).
**Job Types**: Full-time, Temporary, Contract
Pay: $19.19 per hour
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- Day shift
**Experience**:
- Administrative: 1 year (required)
- Data entry: 1 year (required)
Work Location: In person
We have other current jobs related to this field that you can find below
-
Administrative Assistant
4 weeks ago
Rockaway, United States Datawize Technologies Inc Full timeAdministrative Assistant II 8:30-4:30 (1hr unpaid lunch). Reports to Morris Co. 350 US Highway 46 Suite 105 Rockway NJ 07866 Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. Compiles and maintains daily and weekly totals, reports, and financial statements. Reconciles statements. Establishes,...
-
Administrative Assistant
2 days ago
Rockaway, United States Datawize Technologies Inc Full timeAdministrative Assistant II 8:30-4:30 (1hr unpaid lunch). Reports to Morris Co. 350 US Highway 46 Suite 105 Rockway NJ 07866 Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. Compiles and maintains daily and weekly totals, reports, and financial statements. Reconciles statements. Establishes,...
-
Administrative Assistant
4 weeks ago
Rockaway, United States Datawize Technologies LLC Full time**Job Title**:Administrative Assistant** **Job Location**:Rockway NJ 07866** **Job Type**:Contract** **Job Duration**:12 Month** **Job Description: - ** - Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. - Compiles and maintains daily and weekly totals, reports, and financial...
-
Administrative Assistant
2 days ago
Rockaway, United States Datawize Technologies LLC Full time**Job Title**:Administrative Assistant** **Job Location**:Rockway NJ 07866** **Job Type**:Contract** **Job Duration**:12 Month** **Job Description: - ** - Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval. - Compiles and maintains daily and weekly totals, reports, and financial...
-
Administrative Assistant/receptionist
4 weeks ago
Rockaway, United States EcolSciences, Inc. Full timeManage workflow ensuring that deadlines are met, and work is completed correctly. - Prepare, edit, format, and proofread reports electronically and hard copies in compliance with state requirements. - Ensure documents are packaged and mailed on a timely basis. - Organize and maintain electronic copies of files and records. - Proficiency in MS Office with...
-
Administrative Assistant
4 weeks ago
East Rockaway, United States Tutor Time Learning Centers Full timeJoin a strong community where all we do is care-for the children and families we serve every day, as well as for our dedicated team members. Our people are our best asset. We listen and we know what you're looking for: - You want benefits. We support you with a minimum 50% childcare discount, immediate access to benefits, innovative health programs, 401(k)...
-
Administrative Assistant/reception
3 weeks ago
Far Rockaway, United States Fast Action Body Repair Full timeJob description We're not your typical collision shop here in Queens, and we're on the lookout for a fantastic individual to join our team! We're specifically seeking a, organized, and dedicated person who brings a friendly and energetic vibe to our workplace. We're particularly interested in welcoming a team member to assist with various production-related...
-
Administrative Assistant/receptionist
2 weeks ago
Far Rockaway, United States Blanche Community Progress Day Care Center Full timeJob Summary: We are seeking a highly organized and detail-oriented individual to join our team as a Receptionist/Administrative Assistant. In this role, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting the overall operations of the office. **Duties**: - Greet and welcome visitors in a...
-
Administrative Assistant
4 weeks ago
Rockaway, United States J & J Truck Repair Full time_Admin Assistant/Receptionist _ 'We are looking for a qualified Admin Assistant to work in a Truck Repair facility. Monday thru Friday 8:30-5. Duties include answering phones, filing, emission test and bus inspection paperwork, providing support to our managers and employees, assisting in daily office needs. Schedule appointments, Data Entry AP, AR, Excel,...
-
Service Administrator
2 weeks ago
Rockaway, United States Nesco Resource Full timeA major global client of ours in the manufacturing industry has a need for a Service Administrative Coordinator in their Rockaway, NJ location. This is a permanent position, 100% onsite.Job purposeAdministrative Coordinator provides general administrative support specifically for the Service/UE and Lab Departments.Duties and responsibilitiesProvides...
-
Medical Staff Assistant Ii
2 weeks ago
Far Rockaway, United States St. John's Episcopal Hospital Full time**Who We Are**: St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110 years of community care, the...
-
Administrative Assistant
2 weeks ago
Far Rockaway, United States The Goodkind Group Full timeJob DescriptionJob DescriptionContract Admin to work in a HR department in a Medical facility. This position will be 6 months+. Ideal candidates will have 1 year of experience in human resource, excellent communication skills, and good data entry.Responsibilities:Typing and reformatting job descriptions.Inputting data into customized fields.Looking up job...
-
Administrative Assistant
6 days ago
Far Rockaway, United States The Goodkind Group Full timeJob DescriptionJob DescriptionHours 830-500 Contract Admin to work in a HR department in a Medical facility. This position will be 6 months+. Ideal candidates will have 1 year of experience in human resource, excellent communication skills, and good data entry.Responsibilities:Typing and reformatting job descriptions.Inputting data into customized...
-
Contract Administrator
1 week ago
Far Rockaway, United States Episcopal Health Services, St. John's Episcopal Hospital Full time**EHS** is a growing health system located on the Rockaway Penninsula in Queens, NY. We serve the diverse and culturally-rich communities of the Rockaways and Five Towns. We invite you to visit our website at **EHS.org**, and follow us on social media! **Role/Responsibilities**: The **Contract Administrator** initiates, negotiates, generates and tracks...
-
Medical Staff Assistant II
2 months ago
Far Rockaway, United States St. John's Episcopal Hospital Full timeJob DescriptionJob DescriptionWho We Are:St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110...
-
Medical Staff Assistant II
2 weeks ago
Far Rockaway, United States St. John's Episcopal Hospital Full timeJob DescriptionJob DescriptionWho We Are:St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110...
-
Medical Staff Assistant II
4 weeks ago
Far Rockaway, United States St. John's Episcopal Hospital Full timeJob DescriptionJob DescriptionWho We Are:St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110...
-
Medical Staff Assistant II
13 hours ago
Far Rockaway, United States St. John's Episcopal Hospital Full timeJob DescriptionJob DescriptionWho We Are:St. John’s Episcopal Hospital is the only hospital providing emergency and ambulatory care to the densely populated, culturally and economically diverse, and medically underserved populations of the Rockaways and Five Towns in southern Queens County and southwestern Nassau County, New York. Celebrating over 110...
-
Systems Administrator
2 months ago
Rockaway Township, United States Link Solutions, Inc. Full timeJob DescriptionLink Solutions is seeking a Systems Administrator to join our team in Picatinny Arsenal, NJ.Must be a U.S. Citizen DoD Secret Security ClearanceThe Systems Administrator will be responsible for system administration, engineering effort, and providing maintenance and sustainment for existing and new government IT systems. In this role, you...
-
Systems Administrator
4 weeks ago
Rockaway Township, United States Link Solutions, Inc. Full timeJob DescriptionLink Solutions is seeking a Systems Administrator to join our team in Picatinny Arsenal, NJ.Must be a U.S. Citizen DoD Secret Security ClearanceThe Systems Administrator will be responsible for system administration, engineering effort, and providing maintenance and sustainment for existing and new government IT systems. In this role, you...
