Executive Office Liaison
4 weeks ago
**Reports to**
- Managing Director/CEO**Work Schedule**
- Full-time**Work Location**
- Los Angeles**Status**
- Non-Exempt**Compensation**
- $34.62-$37.02/hour, equivalent to $72,009.60-$77,001.60 annualized.**Benefit Status**
- Eligible**About The Company**:
At Center Theatre Group (CTG), we believe theatre creates an extraordinary connection between artists and audiences. As one of the nation’s most influential non-profit theatre companies, we provide the broadest range of theatrical entertainment in the country at the Ahmanson Theatre, the Mark Taper Forum, and the Kirk Douglas Theatre. Whether it’s producing new work through our robust artistic development programs or engaging people of all ages and backgrounds across Los Angeles through our community and education programs, we put theatre at the center of it all.
Center Theatre Group commits to creating a safe space where the values of diversity, equity, access, and inclusion are rooted in all levels and aspects of our work. We aim to attract, nurture and retain staff in a supportive home where we can be our best selves. We celebrate our commonalities and embrace our differences in order to ensure that everyone has access to our work onstage, behind the scenes, and in the community.
**Position Summary**:
In collaboration with the Managing Director/CEO, Artistic Director, Director of Institutional Advancement, and the Executive Office Team, the Executive Office Liaison coordinates and administers all activities and communications related to the Board of Directors and plays a central role in ensuring that Board Members are educated about Center Theatre Group, engaged in the organization and have the tools they need to be effective in their position. This position supports the day-to-day administration of the Executive office and will provide a wide range of services in support of the Managing Director / CEO. Key responsibilities include handling internal and external communications, scheduling, expense management, and handling special projects. The Executive Office Liaison also provides fundraising support to the Managing Director/CEO, Artistic Director, and Executive Office in support of their Board and Donor relationships, including drafting correspondence, preparing presentations and materials for Board and donors, and maintaining reports, among other duties. The Executive Office Liaison may also be called upon to provide limited administrative support to the Executive Team.
We want to provide a little more background to potential applicants. We are looking for someone passionate about CTG and the place/role of theatre in the community. We are also looking for someone who is interested in focusing their time and attention on supporting a group of community leaders in that effort, and who wishes to excel in VIP management and administration. We see this chiefly as an executive administrative role with core elements in event support, data management and communications, rather than a major gifts or fundraising role. The Executive Office Liaison will need to maintain confidentiality and exercise discretion at all times.
**Primary Responsibilities Related To Board Administration**:
- Administration, Scheduling, Budget Duties_
- Coordinate and oversee Board scheduling and managing the comprehensive calendar of Board, Committee and Special Task Force Meetings. Coordinate other staff assigned to managing Board meeting scheduling communications. Maintain calendar to ensure limited date conflicts.
- Manages Board meeting and event budget.
- Meeting and Event Responsibilities_
- In association with Institutional Advancement Events Team, plan and execute Board meetings including venue/menu selection and notifying and collecting RSVPs from the board.
- Work with leadership to prepare Board Meeting Agendas, draft verbal reports and collect written reports from other departments and distribute to the Board.
- Attend and take minutes for Board of Director meetings; the Executive, Finance and Audit Committee meetings; and support the other standing committees, including Education & Community Partnerships, Institutional Advancement, and AREDI.
- Communications and Information Management_
- Work with the Director of Communications and other Executive Staff to distribute all communication to the Board, including meeting notices, post-meeting materials, monthly reports on CTG, and any other correspondence that ensures effective communication with a high level of transparency.
- Work with the Director of Communications on press releases and profiles of new Board members.
- With IT and the Director of Communications, develop and update the Board intranet, ensuring all Board materials are maintained, accessible and up to date.
- Board Governance Administration and Data Management _
- In coordination with the Institutional Advancement Team, support Board giving.
- Distribute, collect, and report on the Board Self-Evaluation Process.
- Track Board Member terms, emeritu
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