Assistant Director, Mission Church

1 week ago

Santa Clara, United States Santa Clara University Full time

**Assistant Director, Mission Church**

**Position Title**:
Assistant Director, Mission Church

**Position Type**:
Regular

**Hiring Range**:
$29.37-$33.77 per hour commensurate with experience

**Pay Frequency**:
Hourly

**A.POSITION PURPOSE**

Historic Mission Santa Clara Church is a consecrated Roman Catholic church that sits at the heart of Santa Clara University's campus and serves as the symbol for both SCU and the City of Santa Clara. The Mission Church remains the central hub of our campus's religious and spiritual life, as it has been for over 170 years. As part of SCU's Division of Mission and Ministry, the Mission Church continues to welcome faculty, staff, alums, and neighbors to join the student body in worship. In addition, the Mission Church stewards the storied history of Santa Clara University, and its mission and values, as well as that of the Diocese of San Jose and the City of Santa Clara, hosting on average more than 20,000 visitors annually.

The Mission Church Events Coordinator (EC) ensures the successful execution and facilitation of the myriad of events that occur within the Mission Church, including but not limited to: weddings, concerts, rehearsals, liturgies, funerals, and other events, both religious and secular.

This position has a default work schedule of Wednesdays through Sundays (off Mondays and Tuesdays), and includes certain religious holidays (e.g.,Good Friday, Easter Sunday, Christmas Eve/Day New Years Day, and others) as assigned by the Director of the Mission Church. Hours of the day are determined by the Mission's event schedule, and can include both day and evening hours.

This is a full-time, non-exempt position reporting to the Director of the Mission Church.

**B. ESSENTIAL DUTIES AND RESPONSIBILITIES**
- Serves as the principle events coordinator:

- Ensures effective communication and planning between all pertinent parties, prior to, during, and after events.
- Oversees event setup, take down, and transitions between events.
- Serves as one of the primary event facilitators along with other members of the Mission Church staff to ensure all events at the Church have appropriate on-site staffing.
- Collaborates effectively with university units in support of university event protocols, procedures, and best practices.
- Celebrates the storied history of Mission Santa Clara de Asis, as a state historical monument by developing and leading tours, creating signage, and contributing to historical narratives, in conjunction with other departments and native tribe members
- Ensures that SCU's quality standards are met, and that all events in the Mission Church reflect well on the Jesuit Community, the Administration, Division of Mission and Ministry, and the broader University

**Supports Mission Church operations**:

- Assists with accepting and processing payments, deposits, transfers, refunds, and other financial transactions.
- Assists with scheduling events in the Mission's main events calendars.
- Leads planning meetings, walk-throughs, and other coordination efforts with both internal and external parties.
- Procures and arranges for different event resources (e.g., supplies, live streaming, other 3rd party services as needed).
- Assists with coordination of facility and asset maintenance.
- Helps coordinate students' work schedules.

**Assumes the responsibilities of the Director when the Director is periodically not present or unavailable**:

- Stewards the Mission Church as an essential component of SCU's mission and identity and its relationship to the local community and the Diocese of San Jose.
- Ensures a healthy and productive working relationship between the Division of Mission and Ministry, the University at large, the Jesuit Community at Santa Clara, and the Diocese of San Jose for religious and community events in and around the Mission Church.
- Ensures the preservation of Mission Santa Clara de Asis as a national historic monument and oversees the various means of sharing the storied history of the mission with the SCU community, the City of Santa Clara, and thousands of visitors annually.
- Oversees all operational aspects of the Mission Church under the direction of the Division of Mission and Ministry and in collaboration with the Rector of the Jesuit Community

**Conservation and Restoration**:

- Assists with coordination and oversight of conservation and restoration projects as directed.
- Ensures the sacramental needs of the Church are met:

- Ensures all University liturgies are set up, facilitated, and cleaned up as determined by the Director.
- Ensures the sacristan role is filled effectively for all liturgies and events hosted in the Mission Church as determined by the Director.
- Develops necessary training for volunteer ministers in collaboration with Campus Ministry.
- Serves on the Liturgy Committee and collaborates with Campus Ministry to provide for the liturgical needs of the campus and other University constituents.
- Helps liai

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