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Fixed Asset Specialist

3 months ago

Annapolis, United States Maryland Judiciary Full time

**Position**

Fixed Asset Specialist

**Closing Date**

June 11, 2024

**Location**

Administrative Office of the Courts
- Operations

Facilities Administration

Annapolis, MD 21401

**Salary**

$46,396

**FLSA** **Status**

Non-Exempt

**Position Type**

Full Time

**Financial Disclosure**

No

**_The Maryland Judiciary offers a generous benefit package including medical, dental, vision, life insurance, paid time off, paid holidays, tuition assistance, continuing education programs, employee assistance programs, and State Retirement and Pension plans._**

Maryland Judiciary Benefits (mdcourts.gov)

About the Maryland Court System | Maryland Courts (mdcourts.gov)

**Main Purpose of Job**:
This position is responsible for ensuring all phases of an asset?s life cycle, from acquisition through retirement are properly documented and maintained. The incumbent performs specialized fixed asset and inventory control work and significant responsibilities for the maintenance of specialized automated records and generation of report and audit data for the Judiciary wide fixed asset control program. Provides clear accounts for fixed assets on a detailed level which includes obtaining facility, PO details and vendor information from a variety of sources. Accurately sets-up, transfers or disposes and reconciles assets using the fixed assets and Judiciary financial systems. Gathers supporting documentation for asset disposals and transfers. Maintains all fixed asset documentation for research and reference and maintains all storage records for fixed assets archiving and retrieval. This includes scanning, issuing of barcodes, investigating discrepancies, and completing reconciliations. Prepares fixed asset and financial reports on a daily, weekly, monthly and yearly basis.

This position assists and interfaces with the Judiciary Internal Audit and Office of Legislative Audit to provide all information requests of Fixed Assets supporting documents.

Position requires incumbent to develop an understanding of the Judiciary?s Fixed Asset policies and procedures and assist with the implementation and execution of the Judiciary?s processes, procedures and policies and ensure compliance with all internal and external audit requirements. Must be able to rely on experience and expertise to plan work accordingly and to accomplish the position?s goals and objectives. Must be able to work on multiple projects concurrently and work under time constraints.

This position, under general supervision, gathers, maintains, and performs varied and specialized assets inventory control work of various levels of difficulty which requires the use of computer technology, financial records and a variety of spreadsheets to create and maintain specialized records and generate reports for the Judiciary?s state-wide fixed asset program.

This position will interface with Judiciary personnel, including Judges, Clerks of Court, State Court Administrator, Assistant State Court Administrators, Directors, and other court-related personnel through oral and written communications.

This position requires frequent travel throughout the State to bar code fixed assets and perform regularly scheduled and impromptu inventories.

This position will complete other miscellaneous duties as assigned related to the recording, inventory control, and maintenance of Judiciary fixed asset records.

This position must review the daily reports and reconcile data between the scanner and the fixed asset module and investigate and correct discrepancies in the appropriate systems.

On an as needed basis, this position will serve as back up to the Facilities Administration to include but not limited to performing deliveries of supplies and small equipment or furniture to Courts and Judicial Units, meet vendors to provide escorting and oversight during normal and overtime hours, and assisting with personnel moves and site decommissioning and new furniture installations. This position will also serve on an as needed basis as back up to the Fleet to transport new hire personnel for badging on behalf of HR.

**Education**:High school diploma (or GED equivalent).

**Required**: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

**Travel**:Frequently and in some cases, daily and/or overnight travel may be required to court locations or facilities to conduct inventory.

**Knowledge, Skills, and Abilities**:
Knowledge of inventory methods, equipment, and terminology.

Knowledge of fixed asset methods, record keeping and financial processes.

Knowledge of fundamentals of work organization, scheduling, process development and data/quality control.

Knowledge of modern office equipment, computer, warehouse and receiving terminology.

Skill in the use of Microsoft Office products to include but not limited to Word and Excel.

Skill in the use of barcode scanners.

Skill in making accurate mat