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Administrative Coordinator
4 months ago
**Position Title**: Administrative Coordinator / Philanthropy Department
**Location**:Remote USA
**Salary**:$49,000- $54,000
**Status**:Full-time, salaried, exempt
**Reports to**:Vice President, Philanthropy and Marketing
**ABOUT US**:
Since 1988, Rainforest Trust has been safeguarding imperiled tropical habitats and saving endangered species by establishing protected areas in partnership with local organizations and communities. With our partners, we have protected more than 51 million acres of vital habitat across Latin America, Africa, Asia and the Pacific. Rainforest Trust is a 501c3 nonprofit organization that relies upon the generous support of the public to successfully implement our important conservation action.
**HOW YOU'LL CONTRIBUTE TO OUR MISSION**:
- Collaborate closely with the Vice President of Philanthropy & Marketing to manage team communications, handle external correspondence, document departmental minutes, and oversee executive calendar organization.
- Coordinate donor travel and all logistics related to travel as well as event planning and coordination of in-personal and virtual events.
- Support the Philanthropy team in the development of materials for Board Meetings.
- Assist in managing department priorities and projects and provide support to the Philanthropy team with organizing donor materials.
**TO SUCCEED IN THIS ROLE, WE'RE HOPING YOU'LL HAVE**:
- ** Strong client orientation **by responding to a wide range of inquiries and liaising with diverse internal and external stakeholders to coordinate work and information flow. You can successfully generate informational documents tailored for external audiences.
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Robust project management and technical skills.** You have a demonstrated ability to prioritize tasks (for yourself and others) and manage stakeholders so that multiple projects can be completed effectively, simultaneously, and on time. You have strong technical experience using MS Suite, G Suite and project management software such as Asana.
- ** Extensive event and travel planning experience. **You possess exceptional skill with travel planning to ensure all travel arrangements and documentation are accurate and complete. You have a keen attention to detail to ensure all event logistics are executed flawlessly.
- ** Strong knowledge management experience. **You can effortlessly organize folders, drives, create SOPs and other essential materials. You can also play a vital role in streamlining processes and projects to achieve departmental objectives.
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**EQUAL OPPORTUNITY EMPLOYER**
Rainforest Trust values the diversity of our planet and environment and wants our team to reflect the richness of the global population we serve. We believe that striving to maintain a demographically diverse workforce where employees are treated equitably and feel a strong sense of inclusion is not only an ethical imperative but also a key driver of innovation and excellence, enhancing our ability to fulfill our mission of conserving and protecting our natural environment.
**WORKING CONDITIONS AND TRAVEL REQUIREMENTS**
Rainforest Trust is a remote first organization and the incumbent will be expected to work primarily from home with an excellent internet connection, though part-time office space may be available in Warrenton, VA and/or Washington DC.
Occasional national and/or international travel may be required for organizational meetings and other events.
**PHYSICAL REQUIREMENTS**
The physical requirements described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to remain in a stationary position at a computer terminal for an extended period. The person in this position frequently communicates with colleagues both verbally and in writing and must be able to exchange accurate, neat and thorough information.
**ANTICIPATED SALARY
