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Administrative Coordinator
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This non-profit association is seeking a process-oriented professional to assist with organization, administrative functions and back-office systems for the HR team. As the Administrative Coordinator, you will assist the HR team with recruiting, onboarding, document and personnel file management, administrative tasks and special projects. An ideal candidate is very organized, displays effective communication skills and is administratively minded. With consistent accolades as a top place to work and excellent benefits, this non-profit could be the perfect place for you
About the Job:
- Assist with the hiring process by posting job ads, screening resumes, initiating communication with candidates, scheduling interviews, following-up with referrals, and conducting background checks.
- Provide administrative assistance such as composing, editing and finalizing documents, spreadsheets, reports and mass communication updates.
- Manage the onboarding, offboarding and training program for employees.
- Upload new hire forms and manage files in talent acquisition software system.
- Coordinate meetings, in-office catering, retreats and seminars, and office events as needed.
- Manage internal documentations, employee files and department reports.
- Support benefits and payroll administration by following up on requests, troubleshooting with employees, and ensuring accuracy.
- Oversee financial responsibilities related to expense reports and budgets.
- Communicate effectively across departments, and internal and external staff with updates to processes, deadlines and procedures.
About the Culture:
- Offers strong insurance benefits and 401K plan with bonus potential.
- Given the use of a cell phone with paid service.
- Smart casual dress code.
- Dynamic, forward-thinking office culture.
- Offers hybrid work model; brand new, fully renovated office space with fully stocked kitchen.
About You:
- Experienced. You have over three years of office experience, preferably supporting an HR team. A Bachelor’s degree is preferred.
- Attention to detail. You are methodical when following up on a task and process-oriented.
- Self-sufficient. You are there to support your team and you understand the ebbs and flow throughout the year.
- Personable. You have excellent communication skills and enjoy working in customer service.
- Ease with technology. You are comfortable working within Excel, PowerPoint, Outlook and new data systems.
- Humble. You see no task as too big or too small; you are fulfilled by your daily support tasks to the team.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
