Administrative Assistant

3 weeks ago

Joliet, United States ABM Industries Full time

ABM is one of the fastest growing teams with dynamic leadership working in a fast paced environment. Competitive pay, solid comprehensive benefits and room for advancement. The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management.

**Benefit Information**:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2022 Employee Benefits | Staff & Management.

**JOB DESCRIPTION**

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Aviation Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.

**Essential Duties -Administrative Functions**
- Assist the Account Manager and/or Assistant Account Managers with any admin duties.
- Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc.
- Verify and create schedules and hourly reports for staff in EPAY.
- Track daily missed punches and communicate with staff members to get them corrected.
- Maintain files and documents organized for easy management access.
- Mail checks for hourly employees.
- Complete and send off Employee change forms.

**HR related functions**
- Provide manager and employees with employee number once hired.
- Schedule and assist in training/orientations for new employees as needed.
- Create new employee personnel folders, and maintain all employee files.
- Disposition applicants as needed.

**Onboard new employees**
- Sign employees up for Delivery, Direct Deposit, Money Network Card etc.
- Complete employment verification requests.
- Assist managers/HR staff with unemployment claims.
- Forward Garnishments.
- Create a monthly discrepancy for Anniversary pay and submit to payroll.
- Assist hourly employees with any questions or concerns

**MINIMUM REQUIREMENTS**
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- At least 3 years of experience in the field or in a related area
- High school diploma or equivalent; college degree preferred

**Administrative Assistant top skills & proficiencies**:

- Reporting Skills
- Administrative Writing Skills
- Microsoft Office Skills
- Analysis
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- Office Administration Procedures
- Typing Skills
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience

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