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Administrative Assistant

3 months ago

Surprise, United States OTR Engineered Solutions Full time

The Administrative Assistant supports Plant Manager and Floor Supervisor with mínimal supervision with leading, guiding and directing a group of associates while ensuring that daily departmental goals are met through the OTR objectives in Safety, Service, Quality, and Cost.

**Essential Functions**:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Print a Sales order/ Backorder report daily.

Enter sales orders into the system and prepare for invoicing.

Process delivery notes and attach bill of ladings.

Update shipping log daily.

Forward documents to accounts receivable.

Receive product into the Impact system daily.

Update receiving log.

Forward documents to accounts payable.

Responsible for scheduling trucks in/out.

Update product locator daily.

Willingness to be part of a team
- performing other duties as necessary.

Ability to multitask and be extremely detailed while performing all tasks and reports.

Train others on daily work assignments when needed.

Other duties as assigned.

**Competencies**:
1. Communication Proficiency

2. Time Management

3. Collaboration Skills

4. Personal Effectiveness/Credibility

5. Flexibility

6. Stress Management/Composure

**Required Skills / Abilities**:
1. Strong written and verbal communication skills

2. Excellent attendance

3. Multi-tasking

4. Organized

5. Able to maintain a dependable and flexible work schedule that could include some evenings on rare occasions.

6. Able to organize, maintain focus, and follow up on projects independently.

7. Willing to take on projects as needed.

8. Maintains a professional appearance.

9. Must have high level of interpersonal skills to handle sensitive and confidential situations.

**Supervisory Responsibility**:
This position has no direct supervisory responsibilities. At times, due to projects or work assignments, employee will need to coordinate and direct a team in order to meet/satisfy individual/company objectives.

**Work Environment**:
This job operates in an industrial office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

**Physical Demands**:
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

**Position Type and Expected Hours of Work**:
This is a full-time position. Days and hours of work are Monday through Friday, 8:00AM to 5:00PM

**Travel**:
No overnight travel is expected for this position. There may be occasional local day travel.

**Required Education and Experience**:
High School diploma or higher

**Preferred Education and Experience**:
1. Manufacturing experience preferred.

2. High School Diploma or higher

**Other Duties**

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need.

OTR Wheel Engineering is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

Pay: $21.50 - $22.50 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Manufacturing: 2 years (preferred)

Ability to Relocate:

- Surprise, AZ 85379: Relocate before starting work (required)

Work Location: In person