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Administrative Assistant

2 months ago

Surprise, Arizona, United States Cal-Am Properties Inc Full time
Job Description

**About Cal-Am Properties, Inc.**

Cal-Am Properties, Inc. is a leading operator of RV resorts, manufactured home communities, and apartment communities in the United States. Our company values teamwork and dedication, and we strive to provide an unparalleled experience for our customers.

**Job Summary**

We are seeking an Administrative Assistant to provide support to our Sales Team. The successful candidate will have a strong background in administration and customer service, and will be responsible for providing administrative assistance to our Sales Team.

**Key Responsibilities**

  • Provide administrative support to the Sales Team, including answering phones, maintaining sales materials, and composing business correspondence.
  • Assist with making flyers, ordering signage, and preparing reports.
  • Review and sign materials, as authorized.
  • Greet customers and provide assistance as needed.
  • Help organize listings and edit documents produced by others.
  • Ensure confidentiality and control access to sensitive information.
  • Respond to inquiries and requests for information.
  • Perform administrative duties associated with scheduling and coordinating meetings.
  • Arrange with vendors for services and prepare agendas.
  • Record and summarize meeting minutes.
  • Research and gather data for departmental reports.
  • Conduct preliminary analysis of data.
  • Track and monitor assigned budget expenditures.
  • Coordinate preparation and production of major documents.
  • Schedule, assign, and prioritize workloads.
  • Ensure timely completion of unit's work.

**Requirements**

  • High School diploma or equivalent required.
  • 1-2 years of experience in administration or customer service.
  • Secretarial or specialized clerical experience preferred.
  • Bachelor's degree preferred.
  • 3 years of experience in a business environment preferred.