Data Specialist

3 weeks ago

Chula Vista, United States Southwestern Community College District Full time

Hours Per Week:
40

Funding Source: District District Values:
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

**Job Description**:
**Responsibilities**:
The incumbent is a member of the Institutional Research and Planning (IRP) team. IRP provides leadership and support in critical areas of the District’s strategic planning, assessment, data analysis, and data reporting functions. The position is responsible for ensuring the District’s regulatory data reporting requirements are completed timely and accurately. This includes leading cross-functional work groups from across the District to ensure data quality standards are maintained and timelines are adhered to, as well as using district enterprise software systems to create, validate, and submit data and reports. The position will address data quality and reporting needs based on Federal, State, accreditation, and other requirements.

**RESPONSIBILTIES**:
Under the direction of Dean of Institutional Research and Planning, coordinate and assist in the planning, evaluation, selection, installation, and maintenance of computers and related specialized software for an assigned department or program area; evaluate and make recommendations for modification of existing systems and software to improve efficiency; and serve as technical liaison to department staff and system users as well as to other departments/program areas and outside vendors.

**REPRESENTATIVE** **DUTIES**:

- Maintain departmental computer programs and systems; develop programs to enhance the performance of the systems and improve compliance with reporting requirements.
- Assess and recommend technical changes and improvements to better serve student and staff needs.
- Coordinate and work with other department or program area staff and users as well as IT programmers to evaluate and identify solutions for user needs related to the assigned system(s), document imaging, word processing, and other programs and systems within the department.
- Provide technical and administrative assistance to assigned administrator; prepare a variety of internal reports and assist in the development of MIS and other data and information to meet State reporting requirements for the Chancellor’s office.
- Track, troubleshoot, and ensure MIS reporting is accurate; monitor, evaluate, test, and ensure the integrity of data from various systems; monitor and correct issues; review systems/programs to make note of data and assemble it for eventual reporting.
- Coordinate with all departments, program areas, and IT to examine and evaluate data entry practices, identify when and what data needs to be transferred, and to ensure data is being brought in correctly; collaborate with the Office of Research; configure settings in the necessary programs to ensure accurate State reporting; run the MIS build process and troubleshoot and provide ways to produce the data accurately in ways unique to the assigned department or program area.
- Prepare reports using various systems to provide constituents with information on how services are being provided and where improvements are needed; prepare detailed reports and give presentations.
- Write and revise user manuals and conduct training sessions in proper operating procedures for use of systems.
- Perform related duties and responsibilities as required.

Knowledge & Abilities:
**MUST** **HAVE** **KNOWLEDGE** OF**:

- Principles and practices of computer science and information technology.
- Various operating systems, file structures, and languages.
- Methods and techniques of research, analysis, and decision making.
- Computer software for the development of training documentation, on-line tutorials, and other materials as required.
- Pertinent federal, state, and local rules, regulations, and guidelines.
- Modern office practices, procedures, and equipment.
- Interpersonal skills using tact, patience, and courtesy.
- English usage, spelling, grammar, and punctuation.

**MUST** **HAVE** **ABILITY** TO**:

- Perform highly technical duties in the maintenance and administration of computer systems.
- Diagnose and correct deficiencies in computer systems and programs in the assigned area.
- Modify systems and software to improve efficiency and reporting of MIS report.
- Maintain current knowledge of information systems technologies and programming techniques.
- Communicate technical information to a wide variety of users.
- Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of department goals.
- Read, understand, and

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