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Administrative Assistant

1 month ago

Wilmington, United States Retreat Hotels and Resorts Full time

We're searching for a diligent office assistant to provide administrative support. You’ll be responsible for assisting the Director of Development with financial reports, tracking invoices, proofreading contracts and more for a variety of transactions. Applicants should be extremely thorough, possess excellent communication skills, and have a keen eye for the details.

PART-TIME: 10-20 hours per week

HYBRID: 1 day/week in-person in Wilmington, DE, rest of week remote

SCHEDULE: Flexible, must work within standard business hours (8am-5pm Monday through Friday)

Send us your resume today to become part of the team

**Compensation**:
$20 - $25 hourly

**Responsibilities**:

- Provide administrative assistance to the Director of Development & Finance by helping with data entry and record management
- Assist with tracking and reconciling invoices from a variety of sources and vendors
- Develop and maintain a system for tracking business entities, insurance policies, and permits
- Support registrations and renewals for business accounts, state and city filings, and business insurance across multiple projects
- Prepare contracts (with a template provided) for execution by the Director of Development or company President, across a variety of disciplines
- Evaluate documents to ensure information is complete and accurate, and update relevant information and records in the appropriate locations
- Handle confidential and sensitive information with professionalism and discretion
- Assist with other tasks as appropriate

**Qualifications**:

- Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
- High school diploma or GED required, some college experience preferred
- Shows ability to quickly finish very detailed work
- Prior experience in office management or our industry is a plus
- Display excellent written, problem-solving, and verbal communication skills

**Requirements**:

- Highly organized, and efficient, with strong attention to detail
- Professional and punctual

Preferred
- One to two years of experience in a similar role
- Experience with business insurance policies, government filings, etc.
- Financial literacy
- An ability to proofread for big-picture comments, as well as grammar

**About Company**
Retreat Hotels and Resorts turns striking visions into reality by developing, owning, and operating hotels. Retreat Hotels started in 1985 when it renovated and operated the historic Jekyll Island Club on Jekyll Island, GA. Since then, Retreat has been involved in several new hotel developments. Retreat has a three-fold mission:

- Create an unrivaled guest experience, where guests return year after year.
- Be a responsible member of the community and proactively protect and preserve the environment. Provide a warm and inviting place to work where hard work, creativity, and ethical practices are rewarded
-a place where employees want a career that can last a lifetime.

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