Purchasing Assistant

2 months ago


Phoenix, United States Oak Canyon Manufacturing Inc. Full time

**Position Summary**: Responsible for creating purchase orders for the acquisition of materials. Researches, interviews, and negotiates with suppliers to obtain prices and specifications. Provides routine administrative support. Works under immediate supervision.

**Essential Duties & Responsibilities**:

- Performs general and program specific clerical functions (e.g. answering the telephones, distributing purchase orders, scheduling, copying, faxing, etc.) for the purpose of supporting departmental activities.
- Responds to inquiries of staff and administration for the purpose of providing information.
- Receiving data entry to support Accounting.
- Working with Account department regarding supplier and vendor invoices. Process and reconcile documents such as Packing List, invoices, vendor statements, maintain and file vendor’s records.
- Processes payments to vendors.
- Responsible to locate the most advantageous sources of supply, regarding price, availability, quality, etc., and complete purchases, rentals, etc. to obtain these products and services to support the daily requirements.
- Maintain proper stock levels to avoid production shortages.
- Take ownership of replacement costs accuracy to ensure the various systems are utilizing negotiated levels to maximize profitability.
- Review requisitions for authorization, completeness and accuracy.
- Maintain all necessary records of purchases, quotations, prices, and deliveries.
- Develops and controls working relationships with suppliers and with other departments within the organization.
- Coordinate necessary projects as directed by management to improve the overall efficiency of the purchasing function.
- Supervise and assist receiving data entry to support Accounting.
- Execute special projects as needed.
- Other tasks or duties as assigned by the Company

**Skills & Experience**:

- Self-starter capable of working independently
- Good mathematical and analytical abilities
- Ability to thrive in a fast-paced, high-pressure environment
- Ability to be flexible and create innovative solutions
- Ability to balance multiple needs in approaching daily challenges
- Ability to thrive in a fast-paced, high-pressure environment
- Ability to be flexible and multi-task

**Education**:

- High school degree and 5 years’ experience

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance

Schedule:

- Day shift
- Monday to Friday
- No nights
- No weekends

Work Location: In person


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