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Office Coordinator Opt. 2

2 months ago

Elgin, United States State of Illinois Full time

**Agency** : Environmental Protection Agency
**Closing Date/Time**:07/08/2024
**Salary**: Anticipated Starting Salary (Effective 7/1/24) $3,971 monthly; Full Range $3,971 - $5,243 monthly.

**Job Type**: Salaried
**County**: Kane
**Number of Vacancies**: 1
**Plan/BU**: RC014

**Posting Identification Number **39203**

**Office Coordinator Opt. 2 (Keyboarding)**

**Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.**

**Answer all questions thoroughly-DO NOT STATE SEE RESUME**

**Job Overview**:
**Essential Functions**:
**35% 1. Performs a variety of technical and complex office support functions for the professional/technical staff of the Northern Region, Elgin Regional Office, Field Operations Section (FOS), Division of Public Water Supplies, Bureau of Water (BOW);**
- Performs a variety of technical and complex office support functions for the professional/technical staff of the Regional Office.
- Manages calendars of technical/professional staff as directed.

**30% 2. Receives, screens and directs incoming telephone calls from general public and Agency staff;**
- Provides authorized general information concerning operations and personnel.
- Promptly and courteously handles citizen complaints and inquiries by telephone, or in person by referring to appropriate Agency staff or proper authority.
- Answers inquiries of a nontechnical nature in person or by phone, exercising discretion and judgment in referring sensitive issues, complex technical matters and policy concerns to the appropriate managers.
- Schedules/cancels appointments and creates meeting requests Reviews travel vouchers prepared by subordinate staff for accuracy.

**15% 3. Serves as a liaison to Agency records for Regional Office matters and activities;**
- Retrieval of files, documents, or other information pertinent to FOIA requests.
- Labels project files/records/compliance/enforcement documents to ensure properly identified/labeled.
- Serves as a liaison to Central Management Services (CMS) for building repair/maintenance requests by preparing, submitting, and tracking work orders.

**Essential Functions - Continued**:
**15% 4. Maintains inventory of office supplies for the Regional Office, ensuring commodities including Xerox ink, pens, and paper are purchased using Agency approved vendors and following procurement guidelines;**
- Prepares requisitions for equipment and supplies.
- Receives, opens, sorts and distributes incoming mail, posts outgoing mail and maintains procedure manual for specialized mailing practices.

**05% 5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.**

**Minimum Qualifications**:
1. Requires knowledge, skill and mental development equivalent to two years of secretarial/business college. Or completion of high school and two years of related office experience. Or two years of independent business experience.

2. Requires skill in keyboarding accurately at 30 words per minute.

**Preferred Qualifications (In Order of Significance)**:
1. Prefers extensive knowledge of office practices, procedures and programs.

2. Prefers extensive knowledge of composition, grammar, spelling and punctuation.

3. Prefers extensive knowledge of basic mathematics.

4. Prefers working knowledge of the logic of computer programs.

5. Prefers the ability to follow oral or written instructions.

6. Prefers the ability to operate commonly used manual and automated office equipment and perform routine maintenance.

7. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.

**Conditions of Employment**:
1. Requires the ability to pass a name-based background check.

**Work Hours**: 8:30 am - 5:00 pm Monday - Friday
**Work Location**: 595 S State St, Elgin, Illinois, 60123
**Agency Contact**:
Chris Steinkruger

Phone #:217-558-1256

**Posting Group**: Office & Administrative Support

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

**Agency Statement**: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
- The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis._

**APPLICATION INSTRUCTIONS**

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