Office Coordinator

4 days ago

Towson, United States Baltimore County, MD Full time

**Salary**
- $39,201.00 - $45,098.00 Annually**Location**
- Towson, MD**Job Type**
- MERIT**Job Number**
- 01.601 06/24**Department**
- AGING**Opening Date**
- 06/01/2024**Closing Date**
- Continuous**DESCRIPTION**

**BENEFITS**

**QUESTIONS**

Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week

A vacancy exists in the Department of Aging, Division of Long-Term Services and Supports.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in this class may be filled from the list of eligible applicants.

**Examples of Duties**:
**Job Purpose**
Under general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau.

**Essential Job Duties**
- Coordinates coverage of essential clerical office tasks within the Long-Term Services and Supports (LTSS) and Community Services (CS) divisions to ensure adequate coverage for essential office functions.
- Maintains working familiarity with key essential clerical tasks across the division to be able to fill in during the absence of an assigned Office Assistant, and to be able to train others to complete these tasks.
- Provides office and clerical support to the Maryland Access Point (MAP)
- Assists in the record keeping for the operation of the Loan Closet, including submission of documentation in Workday.
- Assists in the operations of the MAP Speakers Bureau.
- Assists as needed with answering MAP phones, entering the necessary data into the WellSky database, and forwarding messages to the MAP team.
- Completes MAP Satisfaction Surveys with MAP consumers and record the responses in Wellsky.
- Provides office and clerical support to the Community Outreach program (COS) by creating and updating daily/monthly tracking systems and assisting with annual projects.
- Provides office support for the Division Chiefs, including meeting scheduling, preparations, minutes, and follow up tasks.
- Completes the annual mailing of letters to Baltimore County older residents who may need help with past due taxes.
- Provides clerical support to the Baltimore County Restoring Elder Safety Today (BC-REST) Committee, including: maintaining records, sending correspondence, taking minutes, and assisting in the execution of events
- Provides office orientation for new employees in division by instructing employees on the use of the telephone system, fax, mail system, office equipment, etc.
- Completes additional training to new Office Assistants, regarding office procedures and shared duties.

**Examples of Other Duties**
Performs other related duties as required.
- **NOTE**: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.**Qualifications**:
**Required Education and Qualifications**
Possession of a high school diploma or an appropriate equivalent;
**Plus**
Two years' typing, word processing, or secretarial experience.

Additional education may be substituted on a year-for-year basis for the required experience.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

**Proof of Licenses, Certifications and Education**
Applicants are required to submit proof of education to meet the minimum qualifications of the position. Diplomas or Transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

**Proof of Degree Equivalency**

Mail or deliver documents to:
ATTN: Office Coordinator - Aging
Office of Human Resources
Baltimore County Government
308 Allegheny Avenue,
Towson, MD 21204

**EXAMINATION PROCEDURE**

**Conditions of Employment**:
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees’ Retirement System, with very limited exceptions.

**Physical and Environmental Conditions**
The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.

**Employment Background Investigation**
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

**Agency**
- Baltimore County**Address**

308 Allegheny Avenue

Towson, Maryland, 21204

**Phone**
- 410-887-3135**Website**Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week

A vacancy exists in the Department of Aging, Division of Long-Term Services and Supports.

A list of eligible applicants will be established based on the examination as outlin

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