Operations Coordinator

6 days ago

Towson, United States Towson University Full time

**Job Summary**

Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate the intellectual and personal growth of the entire university community.

Reporting to the Client Relationship Manager, this individual must be highly organized, thrive with many details, and operate with a sense of urgency, while also adapting to changing circumstances in a complex environment. This individual will possess a process-oriented mindset, enthusiasm, professionalism, and drive to support team members and stakeholders across the Institute and across all the departments.

The Institute’s Operations Coordinator will be responsible for office administration, program administration, and contract administration for the Institute. This essential position is critical to supporting the scale and infrastructure for the growth of the Institute. Working collectively with the Client Relationship Manager and the broader team to identify and implement efficiencies in Institute administrative and operational processes, including calendar and events management, expansion of data and project management, supporting all contract work, and serving as the administrative liaison for all the Institute’s offerings. **Telework may be available for this position up to two days per week following the completion of 90 days of service in good standing.**

**Responsibilities and Duties**

**Event and Program Management**
- Support implementation of all Institute events throughout the year.
- Lead program, public offering and event logistics coordination including, but not limited to: coordinating event time/date/location, event materials, catering, and technology set up.
- Partner with facilitators to create post-event surveys.
- Set up and facilitate projects in the Leadership Circle Profile Assessment system.
- Support packing and coordinate delivery of materials to events.
- Serve as point of contact for logistics questions from participants and partners.
- Aid with participant registration.
- Coordinate private spaces for nursing mothers at events.
- Keep the shared event material database up to date.
- Troubleshoot issues as they arise, which includes leading set up and clean up.

**Contract Management***
- Lead the contract drafting and submission process for all custom programs, signature program, and public events from start to finish.
- Facilitate the invoicing process for signature program participants.
- Keep track of where contracts are in the pipeline.
- Maintain shared database of contract documents.
- Serve as the main point of contact for TU colleagues throughout the contract pipeline process.
- Serve as the main point of contact about contracts and invoicing for partners and facilitators.
- Find efficiencies in the process.

**Office Administration***
- Manage event calendar.
- Support scheduling for stakeholders.
- Update Unanet time-tracking system on a weekly basis.
- Coordinate ordering materials.

**Database Administration**
- Implement use of Salesforce to ensure efficient, accurate data management and reporting for stakeholders.
- Conduct data entering.
- Request necessary reports.
- Find innovative ways to improve the process of data management.

**Unanet and Timekeeping**
- Submission of weekly Unanet timesheets is required. Timesheets must be submitted by the close of business on the Monday after the week ends. Authorized timesheet approvers (Project Coordinators and Supervisors) are expected to evaluate and approve timesheets within 3 days of employee submissions.

**Qualifications and Skills**
- Bachelor's degree.
- Two or more years of work experience.
- Detail oriented.
- Demonstrates a high level of organizational skills.
- Excellent communication & writing skills.
- Commitment to integrity and excellence.
- Thrives in fast paced environment.

**Salary and Benefits**

Salary starting at $57,000 annually, salary commensurate on experience. Contractual employees scheduled to work 30 or more hours per week may be eligible for subsidized health benefits coverage.

  • Operations Coordinator

    2 weeks ago

    Towson, United States Towson University Full time

    Job Summary Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate...

  • Operations Coordinator, College of Health

    2 weeks ago

    Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...

  • Magnet Coordinator

    3 weeks ago

    Towson, United States University of Maryland Medical System Full time

    Job DescriptionJob DescriptionCompany DescriptionThe University of Maryland Medical System is a 14-hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, women’s and children’s health and physical...

  • Coordinator of Athletic Facilities

    2 weeks ago

    Towson, Maryland, United States Towson University Full time

    Job Summary Towson University (TU) is one of the nation's top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to cultivate...

  • Surgical Assessment Center Coordinator

    3 weeks ago

    Towson, United States University of Maryland Medical System Full time

    **Company Description** When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our...

  • Coordinator of Athletic Facilities

    5 days ago

    Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls more than 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...

  • Community Outreach Coordinator

    4 weeks ago

    Towson, United States Griswold Home Care Company Office Full time

    Are you ready to ignite change and make a real difference in the lives of those in need? Griswold Home Care is seeking a dynamic individual to step into the spotlight as our new Community Outreach Coordinator. If you thrive on building meaningful connections and have a passion for empowering others, we want you to join our mission-driven team. As our...

  • Community Outreach Coordinator

    1 week ago

    Towson, United States Griswold Home Care Company Office Full time

    Are you ready to ignite change and make a real difference in the lives of those in need? Griswold Home Care is seeking a dynamic individual to step into the spotlight as our new Community Outreach Coordinator. If you thrive on building meaningful connections and have a passion for empowering others, we want you to join our mission-driven team. As our...

  • Surgical Assessment Center Coordinator

    2 weeks ago

    Towson, United States University of Maryland Medical System Full time

    Job DescriptionJob DescriptionCompany DescriptionWhen you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and...

  • Intake Coordinator/administrative Assistant

    6 days ago

    Towson, United States Bridging Gaps Through Positive Solutions (BGTPS) Full time

    **Position: Intake Coordinator/Administrative Assistant** **PROGRAM**:Outpatient Mental Health Clinic **EXEMPT/NON-EXEMPT: Exempt** **WORK SCHEDULE**: Monday-Friday **SUMMARY OF POSITION RESPONSIBILITIES**: The primary function of the Intake Coordinator/Administrative Assistant is to coordinate the referral process and assist with office operations to...

  • Coordinator, Student Outreach

    3 weeks ago

    Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...

  • Nurse Coordinator

    2 weeks ago

    Towson, Maryland, United States Sheppard Pratt Full time

    As a Nurse Coordinator you will:Communicates in a therapeutic, respectful way with patients at the patients' level of understanding. Investigates and follows up on complaints or concerns from patients' family members. Assigns inpatient rooms based on requirements of programming tracks on inpatient unit(s). Reassigns nursing staff as necessary to provide...

  • Assistant Operations Manager

    4 weeks ago

    Towson, United States Greater Baltimore Medical Center Full time

    Under general supervision of the Administrative-Clinical Director, coordinates and performs varied operational and staff operations within the center such as gathering and interpreting data to develop reports and maintaining department documents. Will coordinate the workflow of the front office scheduling and billing staff and ensure a smoothly functioning...

  • Assistant Operations Manager

    1 month ago

    Towson, United States Greater Baltimore Medical Center Full time

    Under general supervision of the Administrative-Clinical Director, coordinates and performs varied operational and staff operations within the center such as gathering and interpreting data to develop reports and maintaining department documents. Will coordinate the workflow of the front office scheduling and billing staff and ensure a smoothly functioning...

  • Residence Life Coordinator

    2 months ago

    Towson, United States Towson University Full time

    **IMPORTANT NOTE**: **Purpose of the Position** Reporting to the Associate Director of Residence Life, the Residence Life Coordinator (RLC) is a live-in staff member that is primarily responsible for fostering a residential environment where students succeed academically, develop their sense of self, and learn the value of engaging in community. The RLC...

  • Residence Life Coordinator

    8 hours ago

    Towson, United States Towson University Full time

    **IMPORTANT NOTE**: **Purpose of the Position** Reporting to the Associate Director of Residence Life, the Residence Life Coordinator (RLC) is a live-in staff member that is primarily responsible for fostering a residential environment where students succeed academically, develop their sense of self, and learn the value of engaging in community. The RLC...

  • Help Desk Coordinator

    1 week ago

    Towson, United States Loyola High School Of Baltimore Inc. Full time

    Title**:Helpdesk Coordinator** Status: 12 Month, Full-Time Department: Technology Availability: June 2024 Compensation: Competitive **Organization Description**: Loyola Blakefield, a Catholic, college preparatory school, established by the Jesuits and imbued with the spirit of Ignatius Loyola, forms men to serve with and for others. The Loyola student...

  • Director of Women's Basketball Operations

    3 weeks ago

    Towson, United States Towson University Full time

    **Job Summary** Towson University (TU) is one of the nation’s top 100 public universities. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University values diversity and fosters a climate that is grounded in respect and inclusion to...

  • Office Coordinator

    4 weeks ago

    Towson, United States Baltimore County, MD Full time

    **Salary** - $39,201.00 - $45,098.00 Annually**Location** - Towson, MD**Job Type** - MERIT**Job Number** - 01.601 06/24**Department** - AGING**Opening Date** - 06/01/2024**Closing Date** - Continuous**DESCRIPTION** **BENEFITS** **QUESTIONS** Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week A vacancy exists in the Department of Aging,...

  • Office Coordinator

    2 days ago

    Towson, United States Baltimore County, MD Full time

    **Salary** - $39,201.00 - $45,098.00 Annually**Location** - Towson, MD**Job Type** - MERIT**Job Number** - 01.601 06/24**Department** - AGING**Opening Date** - 06/01/2024**Closing Date** - Continuous**DESCRIPTION** **BENEFITS** **QUESTIONS** Pay Schedule VI, Grade 21, Regular Schedule: 35 hours per week A vacancy exists in the Department of Aging,...