Administrative Operations Coordinator

6 days ago

Los Angeles, United States Rose & Alex Pilibos Armenian School Full time

Position Opening

Administrative Operations Coordinator

**Who We Are**

Rose and Alex Pilibos Armenian School is a TK-12 grade independent school accredited by the Western Association of Schools and Colleges (WASC). The School’s core values of Excellence, Integrity, Heritage, Community, and Unity are at the heart of our various academic, athletic, and arts programs, extracurricular activities, community involvement, and more.

**Who You Are**

In addition to being skilled in your craft, you should be well versed in technology, have a passion for learning and developing your skills, are committed to being a part of a creative and innovative environment steeped in purpose and our students’ well-being and success, and always be willing to collaborate with colleagues while having a positive attitude. Moreover, we are looking for individuals who will be active participants in the school community beyond their daily duties and work.

**General Summary**

The Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep of the Campus Student Information System and the school website. A crucial aspect of the position is facilitating and coordinating communication between and within the administration and faculty. Additionally, the coordinator supports event planning and coordination, creates and publishes content for print and web, assists with the implementation of new programs, and maintains relationships with faculty, alumni, students, and the community.

**Essential Functions**
- Perform general office duties, including word processing and answering phones.
- Coordinate communication between the administration, faculty, and constituents as needed.
- Prepare and update school rosters, calendars, and various reports.
- Assist with the upkeep of the Campus Student Information System and the school website.
- Support the implementation of new programs and systems.
- Assist with planning and coordinating events and conferences.
- Create a variety of materials from rough drafts or verbal instructions, such as letters, memoranda, bulletins, flyers, reports, and statistical data.
- Identify, cultivate, and maintain relationships with constituents, including faculty, alumni, students, and the community.
- Maintain confidentiality.

**Required/Desired Qualifications**
- Bachelor’s degree or higher preferred;
- 4+ years of experience working in a similar position preferred;
- Experience in an educational setting preferred;
- Well-versed in technology with a strong understanding of Microsoft Office and Google Drive platforms;
- **Fluent in English and Armenian**

**Specific Skills and Abilities**
- High emotional intelligence;
- Clear and effective written and oral communication skills;
- Exceptional interpersonal and professional skills and a desire to work closely with a team of colleagues who meet daily and work collaboratively;
- Excellent and timely responsiveness to all constituencies (e.g., students, families, faculty, staff, community);
- Collaborative and inclusive decision-making style when working with the Principal, other administrators, faculty, and staff;
- Familiarity with the Student Information System (SIS), Infinite Campus, or able and willing to learn and use it with ease;
- Enthusiasm to become part of our vibrant school community, broadly engaging with students, families, and colleagues, and attending events outside their particular field of responsibility

**To Apply**

**Compensation**

Anticipated compensation is $5,600 - $6,500 monthly depending on experience.

**Benefits We Offer**
- Medical and dental coverage;
- 401K retirement plan;
- 50% student tuition discount for children enrolled at the Mary Postoian Preschool and/or Rose and Alex Pilibos TK-12 campus;
- Professional development support including continuing education;
- Opportunity for travel as a chaperon to one or more of our grade level retreats, both local and/or international;
- A caring community of smart, helpful, and dedicated people who are committed to your success.

NOTE: This job description is not intended to be all-inclusive. All personnel may be required to perform duties outside of their normal responsibilities from time to time, to meet the ongoing needs of the school.

Pay: $5,600.00 - $6,500.00 per month

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Los Angeles, CA 90027 (required)

Ability to Relocate:

- Los Angeles, CA 90027: Relocate before starting work (required)

Work Location: In person

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