Administrative Coordinator

2 weeks ago

Los Angeles, United States Occidental College Full time

**Job no**: 494482

**Work type**: Regular

**Location**: Los Angeles

**Categories**: Hourly

**Title**: Administrative Coordinator

**Department**: Arts & Humanities

**Duration**: Indefinite

**Job Summary**

Reporting to the Director, the Administrative Coordinator supports the logístical, administrative, communication and budgetary components of Oxy Arts exhibitions, programs, and partnerships.

This role interfaces with Oxy Arts artists, campus partners, faculty, staff, business office and operations, among others; assists staff in planning and preparing exhibition content, and organizational components. Serves as liaison between Oxy Arts and external partners and oversee student workers, when applicable.

This position is represented for purposes of collective bargaining by SEIU.

**Job Duties**
- 40% - **Provide essential administrative support to Oxy Arts.** Work with leadership and staff to address administrative issues. Actively find solutions and follow through to make sure issues are addressed and resolved. Manage various exhibition and event-related needs including the coordination of artist communications, payments, materials, and general organizing exhibits and events. Monitor and respond to general inquiries to the organization. Maintain a calendar and schedule of events. Assist with scheduling meetings, appointments, and events for department. Manage physical and digital archives and organize folder. Prepare exhibit communication and marketing materials as requested. Handles other position related duties and projects as assigned by the Director. - (Essential)
- 30% -** Support OXY ARTS exhibits, events and programs, encompassing planning, organization, and coordination to ensure successful execution and engagement.** In concert with the Director and staff, plan and organize exhibits, events and programs. This may include securing locations, arranging for refreshments, managing guest accommodations, and ensuring each event runs smoothly from start to finish. Coordinate all program payment requests and agreements. Assist with online aspects of exhibits and events, including coordination with external organizations for event scheduling and logistics. Provide student worker work direction/assignment. Assist in collecting and evaluating data related to exhibits and events to facilitate continual improvement and ensure the effective achievement of program goals and participant satisfaction. - (Essential)
- 15% - **Serve as the point of contact for the gallery guests and Oxy community at large, ensuring proper reception and engagement.** Maintain clean and orderly work areas. Monitor and control visitor flow at entry points during programs and events. Act as a primary point of contact with the College for coordinating calendar requests, payments, publicity, marketing and the point person for all general inquiries. - (Essential)
- 15% - **Serve as the point of contact for Communications and Outreach for OXY ARTS.** Provide support for social media and newsletter content. Provide support for exhibition visual content via liaising with designers, printers, and other suppliers. Provide support for press releases, when issued. - (Essential)

**Minimum Qualifications**
- Bachelor’s degree in liberal arts, administration, communications, or other related field to position responsibilities.
- Minimum of 3 years of experience in administrative office support.
- Strong problem-solving skills, with the capacity for independent decision-making in alignment with College policies and practices.
- Adept at handling confidential information with discretion.
- Demonstrated ability to interact professionally and effectively with students, professors, staff, and all members of the campus community. Demonstrated ability to learn, adhere to, and ensure compliance with organizational procedures and guidelines.
- This includes developing a thorough understanding of the College's organizational structure, policies, and adapting effectively to changes and new requirements.
- Demonstrated ability to lead and effectively supervise both staff and students, encompassing responsibilities such as delegating tasks, setting priorities, providing constructive feedback, and evaluating performance.
- Demonstrated ability to be detail-oriented and thorough; skilled at anticipating and preventing potential problems and handling a wide variety of tasks with efficiency and accuracy.
- Strong commitment to a quality work product.
- Demonstrated ability to effectively communicate verbally, in writing and electronically.
Effective interpersonal skills as evidenced in the ability to collaborate with a variety of constituencies.
- Demonstrated commitment to justice, equity, inclusion & diversity.
- Demonstrated skill in adapting to and performing work effectively in high-volume, high accountability, confidential environment with multiple and changing priorities.
- Effective organizational, logístical, time management and planning skills

  • Administrative Coordinator

    11 hours ago

    Los Angeles, United States The 14th Street Y Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and detail-oriented Remote Administrative Coordinator to join our team. The ideal candidate will be responsible for providing administrative support to our remote team members and ensuring the smooth operation of day-to-day activities. This role requires excellent communication skills, the...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Ascend Full time

    Job DescriptionJob DescriptionJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States UCLA Health Full time

    **Description** We are seeking an experienced Administrative Coordinator to provide overall administrative support to the Department of Medicine Administration Offices. In this role, you will be responsible for day-to-day administrative and logístical support, management and preparation for meetings, faculty retreats, conferences, and various department...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Loyola Marymount University Full time

    Provide effective and efficient office assistance for the Disability Support Services Office. Assist the Director and coordinator of Disability Support Services in performing duties related to faculty, departments, students, and the LMU community. **POSITION SPECIFIC RESPONSIBILITIES**: Provide traditional administrative support. - Prepare memoranda, forms,...

  • Administrative Coordinator

    2 weeks ago

    Los Angeles, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Administrative Coordinator

    7 days ago

    Los Angeles, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Administrative Coordinator

    4 weeks ago

    Los Angeles, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Administrative Coordinator

    2 days ago

    Los Angeles, California, United States Jenner & Block Full time

    ABOUT JENNER & BLOCKJenner & Block LLP is a law firm with global reach, with offices in Century City, Chicago, London, Los Angeles, New York, San Francisco, and Washington, DC. The firm is known for its prominent and successful litigation practice, global investigations practice, regulatory and government controversies work, and experience handling...

  • Administrative Coordinator

    2 months ago

    Los Angeles, United States BioPhase Solutions Full time

    Job DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical company.Pay Rate: $35-45/hour depending on experienceResponsibilities: Manage...

  • Administrative Coordinator

    2 weeks ago

    Los Angeles, United States BioPhase Solutions Full time

    Job DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical company.Pay Rate: $35-45/hour depending on experienceResponsibilities: Manage...

  • Administrative Coordinator

    2 days ago

    Los Angeles, United States Loyola Marymount University Full time

    Administrative coordinator to support the Academic Resource Center (ARC). Position is part-time (20 hours per week). Report to the Director of the Academic Resource Center (ARC). Manage and coordinate various duties for the ARC as assigned by the Director. Duties include data entry, filing and organizing, preparing monthly newsletters, organizing and...

  • Administrative Operations Coordinator

    7 days ago

    Los Angeles, United States Rose and Alex Pilibos Armenian School Full time

    The Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep of the Campus Student Information System and the school website. A crucial...

  • Hearing Administrator/Coordinator

    1 month ago

    Los Angeles, United States University of California - Los Angeles (UCLA) Full time

    The Student Life Development Specialist serves as Hearing Administrator and Coordinator. Under the direction of the Associate Dean of Students, the Hearing Administrator and Coordinator supports the Office of the Dean of Students by serving as coordinator of the Student Conduct Committee, the volunteer Campus Advocate program, Student Group ...

  • Administrative Office Coordinator

    3 weeks ago

    Los Angeles, United States UCLA Health Full time

    **Description** The UCLA Center for Prehospital Care at the David Geffen School of Medicine in the Department of Emergency Medicine is seeking an Administrative Office Coordinator to join our Administration team. The Administrative Office Coordinator works under the Administrative Services Manager and collaborate closely with the management team within the...

  • Administrative Operations Coordinator

    3 weeks ago

    Los Angeles, United States Rose and Alex Pilibos Armenian School Full time

    Job Summary Job Summary The Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep of the Campus Student Information System and the school...

  • Administrative Operations Coordinator

    3 weeks ago

    Los Angeles, United States Rose and Alex Pilibos Armenian School Full time

    Job Summary Job Summary The Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep of the Campus Student Information System and the school...

  • Administrative Operations Coordinator

    3 days ago

    Los Angeles, California, United States Rose and Alex Pilibos Armenian School Full time

    Job SummaryJob SummaryThe Administrative Operations Coordinator is responsible for a variety of general office tasks, including word processing, answering phones, and maintaining confidentiality. The coordinator will prepare and update school rosters, calendars, and reports, and assist with the upkeep of the Campus Student Information System and the school...

  • Administrative Coordinator I

    2 weeks ago

    Los Angeles, United States Health Right 360 Full time

    HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment. HealthRIGHT 360 offers residential treatment services designed to serve individuals and families with substance use...

  • Administrative Operations Coordinator

    1 day ago

    Los Angeles, United States Rose & Alex Pilibos Armenian School Full time

    Position Opening Administrative Operations Coordinator **Who We Are** Rose and Alex Pilibos Armenian School is a TK-12 grade independent school accredited by the Western Association of Schools and Colleges (WASC). The School’s core values of Excellence, Integrity, Heritage, Community, and Unity are at the heart of our various academic, athletic, and...