Administrator Coordinator, Part-time

2 weeks ago

Bloomfield, United States The Archdiocese of Hartford Full time

Administrator Coordinator, Part-TimeNew England Catholic Biblical School
- Bloomfield, CT

New England Catholic Biblical School has an opening for a part-time position, fifteen to twenty hours a week, for an Administrative Coordinator in Bloomfield. The administrative coordinator for the New England Catholic Biblical School is responsible for handling all administrative tasks to enable the Biblical School to run smoothly and effectively. This position encounters a diversity of work situations with some complexity and contacts both inside and outside the Archdiocese of Hartford.

Essential Responsibilities:

- Assist in the development of publicity materials for the Biblical School to attract new students in coordination with the parishes within the Archdiocese of Hartford and New England dioceses
- Maintain student attendance, assignment, and transcript records
- Maintain and update alumni database
- Schedule classes and arrange for sites in locations throughout the Archdiocese
- Assist in the research to recruit future faculty members
- Provide in class support and materials for faculty whenever needed
- Set up calendars for days of prayer, speakers, professional development, ceremonies
- Recruit volunteers to assist in special events
- Make travel arrangements
- Arrange for payments of stipends for the faculty and site rentals
- Actively participate in departmental planning and meetings
- Actively plan and set up biblical school events
- Keep current with research and data related to biblical studies and evangelization
- Create comprehensive reports on the biblical school and its events
- Assist with the budgeting, accounting, administrative, and financial aspects of the program
- Organize biblical school documents into updated filing system
- Develop and maintain the Populi database of Catholic Biblical School students, faculty, alumni
- Manage social media presence
- Maintain good working relationships and effective communication

**Requirements**:

- Must be seeking a ministry to serve God by using their skillsets for His glory
- Knowledge and understanding of the Catholic Church, Sacred Scripture, and its mission
- Roman Catholic, in good standing with the Church and who wants to bring people closer to Jesus Christ
- Strong organizational skills
- Excellent interpersonal communication skills
- Exceptional computer skills utilizing the Internet, Microsoft Word, Excel, and PowerPoint, Photoshop, Publisher, Canva, Adobe, Premier Pro
- Manage social media accounts and increase presence
- The ability to meet deadlines and multi-task in a fast paced environment while maintaining a high level of organization and productivity
- Exemplary written, verbal, and interpersonal skills
- Good record keeping skills
- Good facilitation skills
- Good telephone etiquette
- Ability to present oneself professionally
- Knowledge of accounting and budgeting
- Demonstrated ability to set priorities and organize work effectively and efficiently including developing and maintaining effective record-keeping systems
- Ability to compose correspondence, minutes and/or reports
- Ability to represent the office to those that call, write or visit
- Ability to honor and maintain confidentiality
- Ability to seek feedback on work generated in order to achieve excellence
- Ability to become part of the solution
- Ability to adapt to changes in routine or schedule and assist in other projects, when needed, with other departments within Saint Thomas Seminary
- Ability to work weekends and evenings for retreat days and special events
- Ability to work evenings to assist faculty in classroom (e.g., helping them with Zoom, Populi, etc.)
- Ability to multi-task in a fast pace environment while maintaining an exemplary level of organization and productivity
- Must be self-motivated, able to handle detailed projects independently and be good at problem solving

**Job Type**: Part-time

Pay: From $15.69 per hour

Expected hours: 25 per week

Schedule:

- Day shift

Work Location: In person

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