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Administrative Analyst

2 months ago

Santa Rosa, United States City of Santa Rosa, CA Full time

**The Position**:
**THE CITY OF SANTA ROSA WELCOMES APPLICATIONS FOR ADMINISTRATIVE ANALYSTS. THE LIST WILL BE USED FOR POSITIONS IN MULTIPLE DEPARTMENTS.**THE BENEFITS OF CITY EMPLOYMENT**:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, top of the line health plan options, a flexible spending program, employer contributions to a Retiree Health Savings plan, and top of the line employer paid (free) vision and dental coverage. More information regarding benefits can be found on our Miscellaneous Employee Benefits Page.

**Additional benefits include**:

- Flexible schedule (9/80 and 4/10) available with management approval
- 11 paid holidays annually, plus 1 to 3 "floating holidays" per year depending on hire date and years of service.
- $500 Annual wellness bonus

**THE POSITION**:
Administrative Analysts provide responsible, professional staff assistance to a major office or department in the City. They exercise significant management-level responsibility to coordinate the procedural and administrative aspects of a municipal program or set of related functions and perform specific and comprehensive analysis of a wide range of municipal policies, organization, procedures, financial system, and services. Some assignments will involve tracking, analyzing, and reporting on benchmark data, as well as research and reporting on various aspects of projects, funding sources, and expenditures by utilizing databases and a variety of software programs.
**CURRENT VACANCIES**:
**ADMINISTRATIVE ANALYST - CONFIDENTIAL**
- One of our vacancies is a unique opportunity to fill a position in the City Manager's Office (CMO.) The Administrative Analyst - Confidential will report to the City Manager and provide significant management-level staff assistance. Important areas of focus in the CMO include:
- Complex, highly visible, deadline-driven projects-
- Budget, purchasing, and personnel-
- Attending Council meetings and following up on Councilmember questions-
- Preparing City Council staff reports and resolutions- Due to the nature of the position and the office, this position is assigned to Unit 11, Mid-Management Confidential (not represented by an employee association or union.)

**ADMINISTRATIVE ANALYST**
There is a current vacancy in the Planning and Economic Development (PED) Department. Important areas of focus for the position in PED include:

- Providing oversight of, and staff assistance to, the Admin Secretary team supporting 10 Boards/Commissions and Public Records
- Monitoring regulatory compliance and analyzing, recommending, and implementing changes to administrative systems, procedures, and workflow
- Serving as primary support for the Planning Commission
- Assessing and implementing strategic customer service enhancement efforts of the department

It is anticipated that the eligibility list resulting from this recruitment will be used to fill future vacancies City-wide.
**IDEAL CANDIDATES**:

- Demonstrate initiative, problem solving skills, flexibility, detailed orientation and have a high level of organizational skills;
- Exercise good judgment in independent decision-making and management of projects and programs;
- Have experience creating spreadsheets, interactive dashboards, graphs, reports, and analysis of information; and
- Possess excellent oral and written communication skills.

**HOW TO APPLY**:
Please complete a thoughtful, thorough Supplemental Questionnaire submission._ As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process._

**ADDITIONAL REQUIREMENTS**:
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
**THE SELECTION PROCESS**:
**Examples of Duties and Responsibilities**:
**Essential Duties**:

- Administrative Analysts duties vary depending on assignment. Typical duties of the classification include:
- Perform professional and analytical support activities in the administration and coordination of various departmental or divisional programs such as budget preparation, analysis, and monitoring, contract administration, development and management of grant programs and grant funding, coordination of department level procurement, coordination of various personnel functions, and other programs or activities as assigned
- Research, evaluate, and prepare statistical, financial, demographic, and operational data used in reports, studies, surveys, and analyses
- Prepare statis

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