Current jobs related to Property Management Coordinator - Waltham - Boston Properties, Inc.

  • Commercial Property Manager

    1 month ago

    Waltham, United States Duffy Properties Full time

    For over 60 years, Duffy Properties, a Waltham, Massachusetts, based Property Management, Construction, and Real Estate Development company has built a reputation that we are proud of.At Duffy Properties, we value and recognize our employees and know that their dedication and hard work is the reason for our success. We foster a culture that promotes new...

  • Assistant General Manager

    2 weeks ago

    Waltham, Massachusetts, United States Factory Mutual Insurance Company Full time

    Job SummaryThe Assistant General Manager - Property Management is a key role within the Factory Mutual Insurance Company, responsible for providing support to the General Manager in all areas of property management for an assigned portfolio of properties. This position requires a high level of expertise in commercial real estate property management, with a...

  • Assistant General Manager

    3 weeks ago

    Waltham, Massachusetts, United States Factory Mutual Insurance Company Full time

    Job SummaryThe Assistant General Manager - Property Management is a key role within the Factory Mutual Insurance Company, responsible for providing support to the General Manager in all areas of property management for an assigned portfolio of properties. This position requires a high level of expertise in commercial real estate property management, with a...

  • Assistant Property Manager

    5 days ago

    Waltham, Massachusetts, United States Panco Operations Full time

    Job SummaryPanco Operations is seeking an experienced Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for assisting the Property Manager in the day-to-day operations of our properties.Key ResponsibilitiesAssist the Property Manager in overseeing the day-to-day operations of the property,...

  • Supervising Project Manager, Property Care Specialist

    3 weeks ago

    Waltham, Massachusetts, United States Historic New England Full time

    Job SummaryWe are seeking an experienced preservation project management specialist to join our team as a Supervising Project Manager, Property Care. This role will oversee the assessment and prioritization of preservation and maintenance needs, as well as the development and implementation of preservation projects and capital improvements for our historic...

  • Director of Intellectual Property Management

    1 day ago

    Waltham, Massachusetts, United States HaulHub Technologies Full time

    Director of Intellectual PropertyHaulHub Technologies is a leading research and development organization based in Waltham, MA, focusing on data collection and automation for government and industrial sectors. Our solutions tackle complex challenges in public infrastructure through advanced technologies and rigorous data management. We are committed to...

  • Community Engagement Specialist

    4 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Position Overview:The Resident Services Coordinator plays a pivotal role in delivering exceptional customer support to prospective and current tenants, as well as property personnel. Utilizing comprehensive knowledge of the property and its operations, this position is essential in fostering a welcoming environment.Key Responsibilities:1. Provide outstanding...

  • Community Engagement Specialist

    4 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Position Overview:The Resident Services Coordinator plays a pivotal role in ensuring exceptional customer service for all prospective and current tenants, as well as property personnel. This role demands a comprehensive understanding of the property and its operations.Key Responsibilities:- Facilitate effective communication with community members, potential...

  • Community Engagement Specialist

    4 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Position Overview:The Resident Services Coordinator plays a pivotal role in delivering exceptional customer service to prospective and current tenants, as well as property personnel, by leveraging comprehensive knowledge of the property and its operations. This role is also tasked with supporting property staff in organizing and executing resident...

  • Community Engagement Specialist

    4 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Position Overview:The Resident Services Coordinator plays a vital role in delivering exceptional customer service to prospective and current tenants, as well as property personnel. This position leverages comprehensive knowledge of the property and its operations to enhance the living experience for all residents.Key Responsibilities:Provide outstanding...

  • Community Engagement Specialist

    4 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Position Overview:The Resident Services Coordinator plays a pivotal role in delivering exceptional customer support to prospective and current tenants, as well as property personnel. This role demands a comprehensive understanding of the property and its operational dynamics.Key Responsibilities:In this capacity, you will assist property staff in...

  • Assistant Property Manager

    2 weeks ago

    Waltham, Massachusetts, United States Cubesmart Full time

    About the RoleCubeSmart is seeking a highly motivated and customer-focused Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for delivering exceptional customer service and maintaining the overall appearance and functionality of our self-storage facilities.Key ResponsibilitiesCustomer...

  • Senior Director, Intellectual Property Senior Counsel

    2 months ago

    Waltham, United States Dyne Therapeutics Full time

    Company Overview: Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle...

  • Director of Intellectual Property

    2 days ago

    Waltham, United States HaulHub Technologies Full time

    Company DescriptionHaulHub Technologies is a leading research and development organization based in Waltham, MA, focusing on data collection and automation for government and industrial sectors. Our solutions tackle complex challenges in public infrastructure through advanced technologies and rigorous data management. We are committed to protecting our...

  • Director of Intellectual Property

    2 days ago

    Waltham, United States HaulHub Technologies Full time

    Company DescriptionHaulHub Technologies is a leading research and development organization based in Waltham, MA, focusing on data collection and automation for government and industrial sectors. Our solutions tackle complex challenges in public infrastructure through advanced technologies and rigorous data management. We are committed to protecting our...

  • Assistant Facilities Manager

    2 weeks ago

    Waltham, Massachusetts, United States Trinity Property Consultants Full time

    Assistant Facilities Manager Job DescriptionAt Trinity Property Consultants, we're seeking a skilled Assistant Facilities Manager to join our team. As a key member of our facilities team, you'll play a vital role in ensuring the optimal functioning of our internal and external apartment community building systems.Key Responsibilities:Support the Facilities...

  • Intellectual Property Lead

    3 weeks ago

    Waltham, Massachusetts, United States CSL Behring Full time

    Job SummaryThe Intellectual Property Lead - Vaccines will play a pivotal role in shaping the company's intellectual property strategy, particularly in the vaccines therapeutic area. This position will be responsible for leading and managing a team of patent attorneys, scientists, and life sciences lawyers to deliver enterprise-wide IP strategy supporting CSL...

  • Intellectual Property Lead

    2 weeks ago

    Waltham, Massachusetts, United States CSL Seqirus Full time

    Job DescriptionThe Opportunity:The Global Intellectual Property Lead has significant responsibility and impact. The position will be instrumental in forming strategic partnerships with the respective business leads/TA leads. The Global IP Lead will lead and oversee the global management of intellectual property matters as well as provide strategic guidance...

  • Intellectual Property Lead

    2 weeks ago

    Waltham, Massachusetts, United States CSL Seqirus Full time

    Job DescriptionThe Opportunity:This is a key leadership role that will have a significant impact on the company's intellectual property strategy. The successful candidate will be responsible for forming strategic partnerships with business leads and providing guidance on intellectual property matters to advance the company's assets and create commercial...

  • TA Lead

    3 days ago

    Waltham, Massachusetts, United States CSL Seqirus Full time

    Job SummaryWe are seeking a highly skilled and experienced TA Lead to join our team at CSL Seqirus. As a key member of our organization, you will play a critical role in forming strategic partnerships with business leads and overseeing the global management of intellectual property matters.Key ResponsibilitiesLead and oversee the global management of...

Property Management Coordinator

4 months ago

Waltham, United States Boston Properties, Inc. Full time

**Primary Purpose of Position**:
Assist Property Management with the day-to-day operations and tenant relations of assigned property or portfolio through the coordination of tenant requests and administration of maintenance services. Serve as the primary point of contact for tenant services.

**Essential Functions**:
**_Tenant Relations _**
- Assist in the day-to-day operations of the property and with promoting, establishing, and maintaining positive relations with tenants.
- Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
- Provide high quality of customer service and take an active role in the tenant retention program. Coordinate holiday and special events such as welcome breakfasts, recycling audits/promotional recycling events, bicycle safety events, blood drives, ice cream socials, etc.

**_Operations _**
- Create and code purchase orders utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
- Troubleshoot and reach out to vendors to review questionable or inaccurate billings.
- Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.
- Maintain and update insurance certificate files for all contractors performing work at the properties.
- Assist with the scheduling of contractor work (ex: window washing) and coordinate with tenants.
- Contribute toward overall office operational needs by helping to provide phone coverage during lunchtime, vacation, sick days, etc., as well as providing administrative support related to maintaining property management operations as necessary.
- Abstract critical data from Angus and various databases and tools for analysis and presentation to PM team monthly, to track trends and manage data to improve response to tenant requests and issues.
- Execute prompt, accurate billing of tenant work orders for billable services on a biweekly basis.
- In support of the Assistant Property Manager/Property Manager, you may be involved in the following:

- Regularly inspecting tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.
- Managing and facilitating the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner.
- Aiding with the development of RFP's and execution of contracts and purchase orders.
- Assisting with tenant communications, logístical coordination, and site impacts related to CapEx projects in assigned properties as required.
- Monitoring service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order.
- Maintaining financial management responsibilities including providing the preparation of budgets, accruals, reforecasts and reporting budget variances.
- Coordinating with external contractors (i.e. janitorial, security, etc.) and internal departments (i.e. engineering, accounting, leasing and construction, etc.) to ensure seamless customer service is delivered.
- Working with Leasing Department to facilitate showings, ensure that vacant space is in showable condition and respond to any operational questions from the Leasing Representatives. Working with Marketing Department to facilitate creating a sense of place through holding tenant relation functions, events, and promotions.

**General**
- Update and maintain current daily and emergency tenant contact lists and tenant information manuals.
- Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous deliverables.
- Assist in the maintenance of an organized updated manual and electronic filing system for all properties, invoices, purchase orders, vendors, invoices, tenant work order billings and other general files.
- Process correspondence with tenants, contractors and other third parties for Property Management staff.
- Assist Property Management with contract documentation while following the policies and procedures of internal controls.
- Maintain a working knowledge of Company databases and information/reporting tools. Attend industry conferences and conventions.

**Region/Building Specific Functions**:
Perform other duties and special projects as assigned.

**Requirements and Qualifications**:

- High school diploma or equivalent certification required; Bachelor’s degree preferred.
- 0 to 3 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management highly desirable.
- Proven customer service and problem-solving skills.
- Ability to listen, think clearly and to communicate effectively and