Administrative Coordinator, Exercise and Sports
3 weeks ago
The Administrative Coordinator performs a wide variety of clerical and administrative tasks to support our Athletic Training and Applied Exercise Science function**. **The expected pay is $19.57 per hour (annualized to $40,706). Total compensation is $55,581-$69,373, depending on which medical and dental plans are selected. This role allows for one day of remote work per week (attendance required for meetings and regularly scheduled days at the Portland/Biddeford campus).
- UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.-
**Responsibilities**
- Oversee and carry out various day-to-day departmental administrative functions.
- Perform regular administrative duties for the department: answer phones and serve as department receptionist; type/print using word processor correspondence, exams, reports, manuals, and the like; order office supplies; maintain appointment calendars; screen incoming mail; set up meetings; photocopy, and so forth.
- Coordinate, initiate, prepare, process, and/or monitor various administrative, financial and operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University students, faculty or staff, or individuals outside the University system.
- Organize and maintain various departmental files and records, frequently involving cross filing and cross-referencing of systems.
- Perform a variety of tasks related to the development and maintenance of computerized departmental records using personal computers: design and basic programming of appropriate databases and data management/reporting systems using various PC software; initial database input; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports.
- Develop and maintain various logs and other manual record-keeping systems related to assigned functions.
- Compile a variety of information from both manual and computerized records and files for regular and special reports, and in response to specific requests by the supervisor or other staff members.
- Prepare/coordinate bulk or other special departmental mailings.
- Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; monitor financial activity; organize and maintain financial records; prepare related reports.
- Perform basic liaison functions with students, faculty, staff, parents, or other department/program constituency: explain policies and procedures, answer various questions, coordinate services and assistance, handle special requests or problems, routing them to senior staff members as appropriate.
- Perform other specialized or technical administrative tasks related to the department’s primary function.
- Confer regularly with immediate supervisor, other department/University personnel, and/or various firms, organizations and individuals outside the University to plan and coordinate activities, exchange information, resolve problems, and other related tasks.
- Train and oversee the work of junior staff members and student assistants.
- Other related duties as assigned.
**Qualifications**
- Associate’s Degree in business or other appropriate discipline, plus one to two years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.- Broad base of general clerical skills, including typing/word processing, filing, phone/office reception, and so forth.
- Good basic administrative and organizational skills. Experience in organizing and maintaining a moderately complex filing and records systems. Previous experience with computerized information systems desirable, and possibly required.
- Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals and organizations.
**EEO Statement Summary**
- Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability
-
Administrative Coordinator
3 weeks ago
Biddeford, United States University of New England Full timeThe Administrative Coordinator performs a wide variety of clerical and administrative tasks to support our Health Promotion Studies Program and the Westbrook College of Health Professions Deans Office. The expected pay is $19.00 per hour (annualized to $39,520). Total compensation is $55,581-$69,373, depending on which medical and dental plans are selected....
-
Administrative Coordinator
3 weeks ago
Biddeford, United States Cornerstones of Maine Full time**Responsibilities**: - Assist with day-to-day operations of HR functions and duties - Compile and maintain employee files, records, and documentation, produce electronic reports as requested - Administer benefits plans, including enrollments, changes, and terminations - Running biweekly payroll and monthly contractor payments - Assist with recruiting...
-
Human Resources
1 week ago
Biddeford, United States Cornerstones of Maine Full time**Responsibilities**: - Assist with day-to-day operations of HR functions and duties - Compile and maintain employee files, records, and documentation, produce electronic reports as requested - Administer benefits plans, including enrollments, changes, and terminations - Running biweekly payroll and monthly contractor payments - Assist with recruiting...
-
Biddeford, Maine, United States University of New England Full timeThis position is a 10 month clinical track faculty position.Our mission is to develop caring, collaborative scholars through a dynamic, student-centered, wellness and occupation-oriented educational program.UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that...
-
Scheduling Coordinator
1 month ago
Biddeford, United States University of New England Full timeThe Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical experiences for year 1 and 2 medical students. About the University of New England. Coordinator, Scheduling, Business Services, University, Experience
-
Scheduling Coordinator
3 weeks ago
Biddeford, United States University of New England Full timeThe Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical experiences for year 1 and 2 medical students. About the University of New England. Coordinator, Scheduling, Business Services, University, Experience
-
Administrative Assistant
1 week ago
Biddeford, United States Biddeford Schools Department Full timeJobID: 2785 **Position Type**: Secretarial or Business Office Staff**Date Posted**: 6/20/2024**Location**: Biddeford Transportation DepartmentWe are seeking an individual to fill a **full-time Administrative Assistant** position in the Transportation Office. **Qualifications**: - High school diploma or equivelent; coursework in construction, facilities...
-
Human Resources Administrator
3 days ago
Biddeford, United States Stoner&Co. Full timeThe **human resources administrator **is a vital role at Stoner&Co. The human resources administrator reports directly to the operations manager, and is responsible for aspects of policy and people management throughout the organization. Human resources administrators assist with all routine functions of the human resources department, including ensuring...
-
Scheduling Coordinator
1 month ago
Biddeford, United States University of New England Full timeThe Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical experiences for year 1 and 2 medical students. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind...
-
Scheduling Coordinator
4 weeks ago
Biddeford, United States University of New England Full timeThe Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical experiences for year 1 and 2 medical students. About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind...
-
Administrative Team Specialist
2 months ago
Biddeford, United States Maine Behavioral Healthcare Full timeThe Administrative Team Specialist (ATS) provides financial and administrative support for the specified office. This position is responsible for organizing, coordinating, and performing office duties as assigned. Customer service focused, problem solving, critical thinking, clear written and spoken communication, time management, good judgment and...
-
Office Coordinator
2 months ago
Biddeford, United States Maine Health Full timeFull Time 2 Springbrook Drive Clerical/Administrative Support Day Shift * This in-office and may require travel to Springvale, Maine if needed. * The Office Coordinator (OC) assists the Practice Manager with the day-to-day operations of the Outpatient office. In collaboration with the Clinical Team Leaders and the Practice Manager, they will provide...
-
Office Coordinator
3 weeks ago
Biddeford, United States Maine Health Full timeFull Time 2 Springbrook Drive Clerical/Administrative Support Day Shift * This in-office and may require travel to Springvale, Maine if needed. * The Office Coordinator (OC) assists the Practice Manager with the day-to-day operations of the Outpatient office. In collaboration with the Clinical Team Leaders and the Practice Manager, they will provide...
-
Scheduling Coordinator
1 month ago
Biddeford, United States University of New England Full timePosition DetailsPosition Information Position Type Professional Staff Faculty TrackPosition Title Scheduling Coordinator Employment Status Full Time Months 12 Campus Biddeford, ME Description The Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical...
-
Scheduling Coordinator
3 weeks ago
Biddeford, United States University of New England Full timePosition DetailsPosition Information Position Type Professional Staff Faculty TrackPosition Title Scheduling Coordinator Employment Status Full Time Months 12 Campus Biddeford, ME Description The Scheduling Coordinator performs a wide variety of administrative tasks related to organizing and scheduling small group, interprofessional, and simulated clinical...
-
Athletic Trainer/Ortho Tech
2 months ago
Biddeford, United States Maine Health Full timeFull Time 46 Barra Rd Professional - Clinical Day Shift * Position Summary * Under general supervision by a physician, the Athletic Trainer (AT) will provide athletic training and clinical supports services in sports medicine and orthopedic practice. These may include but are not limited to: patient intake and rooming, obtaining a patient history,...
-
Athletic Trainer/Ortho Tech
3 weeks ago
Biddeford, United States Maine Health Full timeFull Time 46 Barra Rd Professional - Clinical Day Shift * Position Summary * Under general supervision by a physician, the Athletic Trainer (AT) will provide athletic training and clinical supports services in sports medicine and orthopedic practice. These may include but are not limited to: patient intake and rooming, obtaining a patient history,...
-
Immunization Compliance Coordinator
3 weeks ago
Biddeford, United States University of New England Full timePosition Details Position Information Position Type Professional Staff Faculty Track Position Title Immunization Compliance Coordinator Employment Status Full Time Months 12 Campus Both ME Campuses Description The Student Health Immunization Compliance Coordinator is responsible for the oversight of the University's Immunization Requirement Program...
-
HR Coordinator
2 weeks ago
Biddeford, United States University of New England Full timeThe Human Resources (HR) and Title IX and Civil Rights Compliance teams at the University of New England provide a variety of support systems and development opportunities helping to retain a talented workforce working to foster a productive environment. The HR Coordinator is a key member of the team serving as the primary point of contact for all external...
-
Behavioral Health Administrative Assistant
2 weeks ago
Biddeford, United States Oceanside Community Services LLP Full timeOur Mental Health Agency has an immediate need for an experienced Behavioral Health Administrative Assistant who is familiar with medical office workflows and able to work with insurance companies, Medicare and Medicaid and other financial operations. Our patients receive care in Outpatient Counseling, Psychiatry and Neuropsychology working with elderly,...
