Payroll/benefits Coordinator
1 month ago
**Job Title: Payroll/Benefits Coordinator** **Date**: May 24, 2024
**Immediate Supervisor: CFO Status**: Full-time Part-time
**Department: Admin** **FLSA Classification**: Exempt Non-exempt
**Pay Range: $20-$25 per hour DOE ** **Leadership Level**:Leader
**Work Schedule**:
Up to 40 hours a week, working remotely and in office hours when needed
**Position Summary**:
The Payroll/Benefits Coordinator as a collaborative partner within the Finance Department and across the organization. This position is primarily responsible for payroll administration, employee record keeping, group benefits such as health, vision, dental, long term disability, worker’s compensation, retirement, life insurance, FMLA, unemployment claims.
**Essential Function**
- Maintain a high level of confidentiality under all circumstances.
- Maintain a high level of accuracy in payroll processing.
- Provide outstanding customer service to all employees and outside agencies with payroll-related questions pertaining to timesheets, earnings and taxes.
- Perform background checks for all new hires.
- Process weekly payroll (exempt or hourly).
- Train managers on timesheet approval process and ensure internal compliance with departmental and organizational expectations of timesheet submissions and approvals.
- Onboarding for new employees.
- Administers various employee benefits, including health, dental, vision disability, life retirement.
- Review and responds to unemployment claims with appropriate documentation and review monthly unemployment claims.
- Is liaison for worker’s compensation claims, working with Director’s for required documentation.
- Handles the FMLA leave process from the employee’s initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
- Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employee and their managers during leave within reason.
- Oversees the return-to-work process with employees returning from extended FMLA, worker’s compensation.
- Ensure current timekeeping/payroll software is being used to its full potential.
- Other duties as assigned.
**Work Environment & Physical Demands**
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sufficient strength, agility, and mobility to perform essential functions of the position and to supervise program activities.
**Qualifications**
1. Minimum of 2 years of payroll experience preferred.
2. Ability to maintain confidentiality in daily operations and to conduct daily duties professionally.
3. High school diploma required; some college courses in business administration preferred.
4. Experience utilizing an electronic timekeeping and payroll system.
5. Highly organized with exceptional attention to detail and accuracy.
6. Ability to learn new software.
7. Ability to communicate effectively both orally and in writing with employees and the public.
8. Understanding of local, state, and federal laws involving employment, HR and HR policies.
9. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
**Disclaimer**: The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The employee must be able to perform the essential functions of the position satisfactorily and that, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. This job description does not constitute a contract of employment and that the Racine Family YMCA may exercise its employment-at-will rights at any time.
I have read the job description (or had it read to me) and I fully understand all my job duties and responsibilities. I am able to perform the duties and responsibilities as outline, with or without reasonable accommodations. I understand that my job duties and responsibilities may change on a temporary or regular basis according to the needs of my location or department and if so I will be required to perform such additional duties and responsibilities. If I have any questions about job duties not specified on this description that I am asked to perform, I should discuss them with my immediate supervi
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