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Bilingual Spanish Administrative Assistant

3 months ago

Glendale, United States 4 Over llc Full time

At 4over, we are committed to building a diverse and inclusive workplace welcoming to people of all backgrounds. Providing our employees with job training and opportunities for growth, development, and advancement. We take pride in fostering a safe environment for all employees in our climate-controlled plants._
- We're currently seeking an experienced bilingual (Spanish) Administrative Assistant. This is the perfect opportunity for individuals who are organized, energetic, professional and enjoy working with multi-levels of the organization_

**SUMMARY**:The Administrative Assistant is responsible for providing efficient, general administrative and clerical support to the Plant Manager and other supervisors/line managers. Areas of responsibilities include but are not limited to: office mail, inventory, employee engagement, assisting with training and new hire orientation, and administrative clerical work.

**SCHEDULE: 1st **shift, Monday-Friday, eight or more hours per day, five days per week based on business needs. Primary schedule will be 8:00 AM - 4:30 PM, or similar.

Essential Duties and Responsibilities include the following:

- As the first point of contact via telephone and in-person, professional appearance and communication must be adhered to.
- Understand and follow the employee handbook.
- Use good judgment to determine when to consult with Human Resources management.
- Create, revise and review documents and spreadsheets.
- Maintain and organize schedules, appointments and meetings including confidential ones.
- Receive, read, and distribute internal staff memos.
- Purchase, organize and manage inventory of consumables, machine parts, janitorial, and office supplies.
- Organize, maintain, and update plant and office records, documents, and reports.
- Organize and maintain employee files, office documents, records, and reports.
- Schedule appointments and meetings as needed.
- Create logs and database entries, updating as required.
- Ensure completion of Administrative Checklist.
- Assist with other office assignments as needed.
- Maintain a professional and pleasant office environment.
- Complete and process all required tasks.
- Maintain employee/organization confidentiality.
- Regularly perform general housekeeping duties in your work area(s).
- Adhere to all safety policies and protocols and maintain a safe working environment.
- Attend all department/company meetings, as required.
- Other duties as assigned.

For an extensive list of responsibilities, duties and physical demands/work environment please refer to the attached Job Description.

**Qualifications**:

- High School Diploma or GED equivalency
- Minimum of two (2) years of experience in a clerical/administrative role, preferably within manufacturing
- Proficient computer knowledge, including Microsoft Suite, Google, fax, scanner, copier
- Effectively communicate orally and written with all members of the internal organization as well as external
- Detail-oriented and organized work ethic including efficient time management skills, with proven track record of completion of tasks/assignments
- Intermediate HRIS systems experience (preferably ADP)

Preferred
- Printing or Wide Format experience, preferred
- Associates Degree preferred

4over Company History:
4over was founded in February of 2001. What started off as creating business cards and web page designs by a husband and wife, quickly flourished. Since the company was founded, we are now a private equity owned company growing and expanding across many states. Through our 4over Core Attributes, we are committed to meeting and exceeding customer expectations, cultivating and nurturing our relationships, providing excellence and caring for others.

Health and Life Insurance
- Medical, Dental, Vision, Life/AD&D Insurance, Disability, and Flexible Spending Accounts (FSAs) for Health Care and Dependent Care
- 4over pays 100% of the employee’s premium for his/her Basic Life/AD&D Insurance in the amount of 1x the employee's annual salary, up to $500,000
- Coverage will be effective on the 1st of the month following 1 month of continuous regular full-time employment

401(k) Retirement Plan
- New employees are eligible to enroll the first of the month, following 1 month of employment
- Semi-annual open enrollment (January 1st and July 1st)
- Discretionary employer match; typically, 50% of employee deferrals up to 6% of compensation
- Immediate Vesting

Holidays and PTO
- 9 Paid Holidays
- Accumulating PTO to be used after 90-days of continuous and active full-time service

4over is an Equal Opportunity employer. It provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, religion, disability, or any other legally protected status and takes affirmative action to recruit, employ, train, and promote qualified minorities, women, covered veterans, and individuals with disabilities.