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Administrative Assistant

4 months ago

Beverly Hills, United States HADASSAH ZIONIST ORG Full time

The Administrative Assistant (AA) is responsible for providing administrative support to staff and volunteers and ensuring efficient operation of the office. The AA is also a key member of the Project Support (Marketing/Administrative) Team and is responsible for the execution and closure of specific assigned projects.

**Duties and Responsibilities**
- Answer and direct incoming phone calls.
- Maintain program/event spreadsheets and produce reports as required.
- Attend to members and/or vendors that arrive at the office.
- Schedule in-office gatherings and coordinate all administrative meeting logistics.
- Maintain office supply inventory and handle ordering as needed.
- Print materials for events and coordinate shipping as needed.
- Collaborate with volunteers and staff regarding specific assigned projects.
- Update and maintain internal address database.
- Responsible for maintaining organization and general appearance of office.
- Assist Managing Director, Associate Managing Director, and Manager of Project Support and Marketing as needed.
- Other Duties and Responsibilities as Required.

**Required Knowledge, Education or Experience**
- BA or minimum 2 years of experience in general office responsibilities and procedures.
- Exceptional customer service skills.
- Excellent written and verbal communication skills.
- Computer literacy in Word, Excel, Outlook.
- Familiar with Salesforce (helpful, but not required).
- Ability to handle multiple projects at once.
- Excellent organizational skills and strong attention to detail.
- Ability to work independently, as well as in a team environment.
- Service-oriented team player.