Office Associate

4 weeks ago

Chicago, United States Illinois Department of Human Services Full time

**Agency**:Department of Human Services

**Location**: Chicago, IL, US, 60634

**Opening Date**:4/12/2024

**Closing Date**: 4/25/2024

**Salary**:Anticipated Salary: $3,590 - $4,852 per month ($43,080 - $58,224 per year)

**Job Type**:Salaried

**County**:Cook

**Number of Vacancies**:1

**MUST APPLY ONLINE **

**Posting Identification Number 36782**

**Position Overview**

The Division of Mental Health is seeking to hire an Office Associate for the Chicago-Read Mental Health Center located in Chicago, Illinois to perform a variety of complex, specialized clerical functions involving payroll process. Keyboards entries to payroll system to correct and/or update employee records, makes individual warrant adjustments to reconcile payroll and warrant accounts, answers inquiries from employees, supervisors and management concerning timekeeping, payroll adjustments, calculations, and other related matters.

**Responsibilities**:

- Performs a variety of complex, specialized clerical functions involving payroll process.
- Receives daily time sheets and coordinates the processing/inputting of daily time reports into the payroll system.
- Maintains all payroll records, i.e., payroll vouchers, garnishments, overtime, record cards, temporary assignment pay, etc.
- Keyboards information into the payroll system, retroactive payroll, general increases, bonus payments, change of addresses, etc., as directed by the Personnel Department.
- Prepares, maintains, and updates complex, highly specialized records and reports bi-monthly and distribution of bonds, processes levies for collection of Income Tax.
- Answer correspondence, telephone and personal inquiries regarding payroll procedures, timekeeping policies, and procedures.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

**Minimum Qualifications**

1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.

2. Requires ability to keyboard accurately at 45 wpm.

**Conditions of Employment**
- Requires the ability to utilize office equipment, including personal computers.
- Requires ability to pass the IDHS background check.
- Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

**Work Hours**:8:00am-4:00pm; Monday-Friday
**Work Location**:4200 N Oak Park Ave, Chicago, Illinois, 60634
**Agency Contact**:
Division of Mental Health

Chicago
- Read Mental Health Center

Business Office Payroll

**Posting Group**:Office & Administrative Support; Social Services

**About the Agency**:
The Illinois Department of Human Services serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

**As a State of Illinois Employee, you will receive a robust benefit package that includes the following**:

- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- *Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 10 Weeks Paid Maternity/Paternity Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)

Pay: $3,590.00 - $4,852.00 per month

**Benefits**:

- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

- Do you possess the ability to keyboard accurately at the rate of 45 wpm?

**Education**:

- High school or equivalent (required)

**Experience**:

- office: 2 years (required)

Work Location: In person

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