Accounts Payable/accounts Receivable

1 week ago


Santa Barbara, United States La Cumbre Golf and Country Clu Full time

Description:
Immediate Supervisor: Controller

Classification: Full-Time, Non-Exempt

Primary Responsibilities: Maintain member accounts, process accounts payable, provide backup for reception.

**Job Duties**:
**Accts. Payable**
- Collect club invoices from Department Managers. Ensure that payment has been properly authorized; obtain authorization when it is missing. Record approved invoices in the Accounts Payable module of Northstar.
- Maintain a pending invoices filing system.
- After checks are printed, match invoices to the checks.

**Member Accounts**
- Record payments made by cash or check on members’ accounts.
- On a daily basis, post all accounts receivable batches in the Club accounting software, general transactions, payments, and adjustments.
- Respond promptly and thoroughly to member inquiries regarding club charges. Research and tactfully resolve billing issues.
- Post special charges to member accounts for tournaments, holes in one, golf association memberships, pool charges, fitness charges, and reciprocal charges from other clubs.
- On a monthly basis, review member accounts that are 60-days or more past due. Contact members to notify them of the delinquency and help arrange for payment. Prepare suspension notification letters, for signature by the Club Treasurer, for accounts that remain past due.

**Process Month End Closing**
- Ensure that all transactions for the month have been recorded.
- Post monthly dues and other recurring charges to member accounts.
- Process food and beverage minimum and late charges.
- Ensure that the accounts receivable system is in balance. If discrepancies occur, notify the Controller.

**Additional Duties**
- Provide daily backup to reception during breaks and meal periods.
- Run special ad hoc reports in NorthStar as requested by board members and management.
- Maintain two years of paid invoice files in the upstairs office. File paid invoices
- Maintain rolling twelve months of archived Accounts Receivable records in downstairs storage.

**Job Qualifications**:
Ability to follow oral and written instructions and the knowledge to use the tools provided to perform the tasks of the job.

This is a general description. You may be required to perform other duties as requested by your manager.

**Requirements**:
Physical Requirements
- Lift up to 50 pounds

Stand/Sit for up to 6 hours

Work in all weather conditions

Walking for up to 6 hours



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