Accounts Payable Santa Barbara, California JH JT

1 month ago

Santa Barbara, United States ESR Healthcare Full time

Accounts Payable

Santa Barbara, California|November 5, 2019

Salary: $60,000.00 Openings: 3 Deadline: None (Until Hired)

Available Fee: $7,500

Recruiter's Placement Guarantee: 90 day

Position: Accounts Payable Specialist

Reports To: AP Manager

The Accounts Payable Specialist is responsible for reviewing vendor invoices, bills, vouchers or other documents for appropriate documentation and approval before entering into records and analyzing. Other responsibilities include verifying and posting transactions to journals, ledgers and other records and supporting month end close process. This detail-oriented person completes accounts payable tasks with accuracy and speed.

Additional Duties and Responsibilities

Processing of invoices within accounts payable, including coding, circulating for approvals, and organizing disbursement runs

Process and distribute A/P checks weekly; ensure all vendors are paid in a timely manner. Correspond with vendors as needed to resolve pending payment issues

Work closely with the Purchasing department to obtain purchase orders and proof of receipt

Process Travel Expense Reports for accuracy and support Concur administration and reporting, including the troubleshooting of issues, assisting users with related questions, providing training, audit policy maintenance, and process improvement projects.

Actively engage with Corporate Compliance team and Concur regarding Sunshine Act compliance

Direct and manage invoices in AP Workflow system for processing and follow up on payment inquiries

Initiate wire transfers and electronic payments

Assist with accounting month-end close process, including accruals for expense reports received after cutoff, and provide support for accrued accounts payable

Update and maintain Accounts Payable files

Assist with documenting accounts payable processes to be included in the Finance Manual

Assist with implementing and maintaining internal financial controls and procedures

Year end 1099 processing and filing

Perform other duties as required to support Accounting Department

Supervisory Responsibilities

This job has no supervisory responsibilities.

Requirements (Education, Certificates, Licenses, Registrations, etc.)

2+ years of experience in accounts payable and 1-2 years of experience with the Travel and Expense reimbursement process

Strong experience in Concur, Sage 100 or other equivalent system experience

Proficiency in using Excel and other Microsoft Office Products

Ability to work both independently and as a team in a fast paced environment, overseeing multiple priorities simultaneously

Proven ability to meet deadlines, keeps commitments, take responsibility and demonstrate initiative

High motivation, positive, can-do attitude, requiring little or minimal supervision

Excellent written and verbal communication skills

Excellent problem solving skills and exemplary attention to detail

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