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Administrative Assistant/office Assistant

3 months ago

Inglewood, United States LAX Property Management Inc Full time

LAX Property Management Inc is seeking a part time or full-time position for an Administrative Assistant for its' office located near LAX/Inglewood. LAX Property Management Inc, through its' parent company, Dreamwork Development LLC, focuses on the acquisition of value-add multi-family residential and commercial by leveraging its principals’ experience in order to create value through renovation, repositioning, better management, and optimum capitalization of its' properties. Our group, comprised of young and highly motivated professionals, is looking for a dynamic and energetic individual that enjoys working and being part of a property management team. We are an exciting company to be part of as we are growing tremendously. Our properties are primarily located in the South Bay, and expanding further in the greater Los Angeles area.

The Administrative Assistant will be supporting both the Principals and Property Manager in the normal day-to-day tasks, and ensuring all business operations are run smoothly.

**Duties & Responsibilities**:

- Data entry of financial transactions into ledgers
- Prepare financial statements for review
- Support the principals with handling daily tasks as assigned
- Organize calendars
- Coordinate and prepare for staff meetings
- Assist the Property Manager as needed with the day-to-day operations and management of multiple properties including tenant relations, maintenance, leasing, and rent collections
- Utilize AppFolio to input/scan all tenant information and requests/correspondence
- Assist the Property Manager with preparing tenant rent increases, 3-day notices, and general communications as needed
- Assist the Property Manager with replying to potential tenant communications on various rental platforms
- Prepare and make bank deposits
- Maintain accurate records of property-related information, including purchase/sale contracts, reports, plans, and other misc files
- Other duties as assigned

**Required Qualifications**
- High School Diploma
- Minimum of 1-3 Years of relevant work experience in Administrative Support and/or Customer Service
- Strong relationship management skills with excellent written and verbal communication skills
- Excellent follow-up and follow through is required
- Ability to multi-task different responsibilites and priortize deadlines
- Software experience with the MLS, Dropbox, Google Drive, & Docusign
- High attention to detail
- Valid Driver's License and insured vehicle
- Positive attitude

**Preferred Qualifications**
- Bilingual (English/Spanish)
- Accounting/Bookkeeping

Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and qualifications may be adjusted based on the needs of the company.

Pay: $20.00 - $25.00 per hour

Expected hours: 30 - 40 per week

Schedule:

- Monday to Friday
- Weekends as needed

**Experience**:

- Customer service: 1 year (preferred)

License/Certification:

- Driver's License (required)

Ability to Commute:

- Inglewood, CA 90304 (required)

Work Location: In person