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Office Support Specialist
3 months ago
_**Summary/Objective**:_The Office Support Specialist is responsible for providing clerical and transactional support to the accounts payable and accounts receivable departments. This includes a full range of duties, including, mail sorting, filing, organizing, data entry, and running office errands. The incumbent must possess great organizational skills, and be detail orientated when performing his/her duties.
On the full range of clerical duties including typing, data entry, filing, phone and front desk reception, bookkeeping, processing forms, and maintaining supplies; may assist...
**Essential Functions**:
- Securely deliver packages, documents or any payments to the designated locations.
- Daily drive from the post office and to the bank to make daily deposits.
- Sorts and distributes incoming mail, opens and stamp mail/invoices daily.
- Match invoices to corresponding paperwork as they come in.
- Print and file checks and invoices after they are paid.
- Attach invoices and check for errors on the checks that are being paid daily.
- Scan documents that come from other locations into K8 system.
- Input/Scan New Credit Application information into the system for new customer accounts.
- Update Client Credit Card information within the system.
- Keep Organization within all Filing Systems used by AP.
- Prepare envelopes for Accounts Receivable.
- Scan Lien Waivers/Legal documents into Customer Accounts.
- Transporting various items aside form paperwork from one location to the next Sorting and sending mail.
- Other Duties as assigned.
- Responsible for keeping track of all paperwork for WB Mason, Anderson, Reeb, Steel & Wire, and Parksite.
**Job Requirements**:
- High School diploma or GED equivalent required.
- Strong PC Skills in Microsoft Office products.
- Ability to use office machines such as multipurpose copy/scanners, fax machines, binding machines.
- Good alphabetical and numerical skills.
- Problem-solving, analytical skills, and detail oriented.
- Ability to adapt to a constantly changing environment.
- Ability to adhere and company policies.
- Ability to lift 30 pounds on a regular basis.
- Ability to drive to customers and other company locations and run errands in company provided car.
**Qualification/requirement**:
- Must have a Valid Driver License.
- Customer service oriented must have experience working directly with customers.
- Excellent organizational and communication skill.
- Keen attention to detail.
- Knowledge of accounts payable processes.
- Works well in a team environment.
- Able to work with a diverse group of people.
**Physical Demands and Work Environment**:
- Must be able to sit for prolonged periods of time.
- Lift up to 30 lbs.
- Deliveries may be assigned.
**Position Type/Expected Hours of Work**:
This is a full-time position. Minimum 40 hours per week required.
Typical hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
**Benefits**:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
**Experience**:
- Customer service: 1 year (preferred)
- Filing: 1 year (preferred)
License/Certification:
- Driver's License (required)
Ability to Commute:
- Greenwich, CT 06830 (required)
Ability to Relocate:
- Greenwich, CT 06830: Relocate before starting work (required)
Willingness to travel:
- 100% (preferred)
Work Location: Hybrid remote in Greenwich, CT 06830
