Human Resources Assistant

2 weeks ago

Augusta, United States State of Maine Full time

**BUREAU OF HUMAN RESOURCES**

**EMPLOYEE HEALTH AND WELLNESS**

**Opening Date: April 24, 2024**

**Closing Date: May 8, 2024**:
**Job Class Code: 0458**
**Grade: 17**
**Salary: $19.49 - $25.78**
**Position Number: 004800004**

The Office of Employee Health & Wellness (EHW) works for state employees, retirees, ancillaries, and their families to administer benefit programs, arrange access to high-quality healthcare providers, and share tools and resources to inform healthcare decisions.

**Responsibilities**:

- Receive, code, calculate, adjust, pay, review and reconcile EHW financial transactions and invoices. Including immediate pays, to ensure timely processing and compliance with audit and control requirements
- Initiate funds, deposits, and reimbursements for Medicare Part B and Teacher Grant benefit programs
- Input payment details into MainePays
- Facilitate communication between EHW and the General Government Service Center
- Resolve complex EHW billing issues
- Integrate changing legislation into customer protocol
- Organize and maintain office-wide filing system
- Provide administrative support, including backup for Office Associate I
- Provide EHW financial information to individuals/groups
- Assist with implementation of new programs as related to the position
- Records retention
- Human Resources policies, principles, and procedures
- Automated Human Resources systems
- Microsoft Office tools (i.e., Word, Outlook, Excel) and modern office practices.
- State and Federal benefits regulations
- Quality control of data input
- Civil Service Laws and Rules
- State government record-keeping requirements and practices

**If you have these key skills, please apply**
- Communicate effectively with internal and external customers and vendors
- Document critical financial transactions accurately
- Gather information and analyze results
- Ability to multitask and restructure priorities as needed
- Verify, code, and reconcile data on standard documents

**MINIMUM QUALIFICATIONS**
- Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions.

**_Preference will be given to applicants with experience in insurance policy benefit interpretation, State of Maine accounting procedures, immediate claims processing, customer service including contact with the public and vendors. Proficiency in Microsoft office including Excel, Word, Power Point, Teams, and Outlook._**

**_ Benefits of working for the State of Maine:_**

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

- **Work-Life Fit** - Rest is essential. Take time for yourself using **13 paid holidays**, **12 days of sick leave**, and **3+ weeks of vacation leave** annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- **Health Insurance Coverage** - The State of Maine pays **85%-100%** of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- **Dental Insurance **- The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- **Retirement Plan** - The State contributes the equivalent of 18.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about **additional wellness benefits** for State employees from the Office of Employee Health and Wellness.
- Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment._
- There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role._
- As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics._
- If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request

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