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Finance Administrator

3 months ago

Mesa, United States RM Interiors & Design Full time

RM Interiors specializes in national flooring solutions for: REIT, iBuys, Property Management, General Contractors, Commercial and Hospitality Properties.

The Finance Administrator plays an important role in supporting the Finance ad Business Development teams by coordinating and facilitating various activities to enhance partnerships with our clients. This role involves collaborating with internal teams, managing administrative tasks, and assisting in the implementation of policies and procedures.

**Primary Responsibilities**:

- Maintain and update customers’ information in RMI’s operating system
- Assist and compile requirements relevant to new customer onboarding
- Maintain company’s records with vendor credentials
- Exchange and authorize vendor agreements
- Special projects which may include pricelist clean-up and other business development needs
- Assist in scheduling and booking travel and expenses
- Administer the contract management system, ensuring all contracts are properly documented, tracked and renewed as needed
- Manage the signature authority program, ensuring all signatures are obtained and documented according to company policies
- Maintain database of authorized signatories and update as necessary
- Digitized and distribute invoices, checks, and other financial documents to the appropriate departments for electronic processing

**Secondary Responsibilities**:

- Create and submit invoices accurately and in a timely manner, ensuring compliance with company policies and client agreements
- Verify the accuracy of billing information, resolving any discrepancies or errors
- Address and resolve client questions and issues relating to invoices

**Supervisory Responsibilities**:

- Not Applicable

**Required Skills/Abilities**:

- Bachelor’s degree in Finance, Accounting, Business Administration or a related field
- Minimum of 3 years experience in a finance or administrative role
- Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint)
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- High level of integrity and professionalism

**Education and Experience**:

- Bachelor's degree in Finance, Accounting, Business Administration, or a related field - Degree can be substituted years of experience on a year by year basis
- Experience in Construction Customer Onboarding and Billing and Finance preferred

**Physical Requirements**:

- Prolonged sitting at desk and computer requiring the ability to operate keyboard and view computer terminal
- Repetitive motion

**Location & Hours**:

- Full-time; Standard work week Monday to Friday
- In-office Mesa, AZ location with hybrid schedule

**Reports to**:

- Corporate Controller; primary
- CFO; Secondary

**Compensation and Benefits**:

- $20.00 - $27.00 per hour
- Standard 3% - 10% annual bonus program based on tenure
- Health insurance, life insurance, 401k match, PTO, Personal Time, Sick Time and all other employee benefits per current employee handbook

**FLSA Classification**:

- Non-exempt; hourly

Pay: $20.00 - $27.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Profit sharing
- Vision insurance

Experience level:

- 3 years

Schedule:

- 8 hour shift

Work setting:

- Hybrid work
- Office

**Experience**:

- Microsoft Office: 1 year (preferred)

Ability to Commute:

- Mesa, AZ 85215 (required)

Ability to Relocate:

- Mesa, AZ 85215: Relocate before starting work (required)

Work Location: Hybrid remote in Mesa, AZ 85215