Human Resources and Certification Support Specialist

4 weeks ago

Grand Rapids, United States Grand Rapids Public Schools Full time

Job Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description.

**GRPS MISSION**: Our mission is to ensure that all students are educated, self-directed and productive members of society.

Human Resources and Certification Support Specialist

**Department**: Human Resources

**Unit**: Support Non-Exempt

**Hourly Rate**: Compensation range listed is based on average 1-15 years of experience, as determined by HR

Grade 200 - Specific salary based on experience

JOB SUMMARY

This position will report to the Director of HR. This position will be responsible for the front desk of the HR department, employee’s certifications, licenses and eAWFs for the school district. This position will provide quality services in an efficient, timely and professional manner. The position is responsible for providing a high level of customer service. This position will have a strong attention to detail for ensuring the employee certificate or license is valid and eAWFs are accurate and being paid according to the appropriate pay date.

ESSENTIAL JOB FUNCTIONS

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:
Answers main line of Human Resources Department in a timely, positive, supportive, and professional manner and forwarding calls.
Taking and ensuring messages are passed to the appropriate staff member in a timely manner.
Greets and interacts with customers and the community in a timely, positive, supportive, and professional manner.
Track and input certifications, licenses and permits for all required staff.
Maintains accurate database of all required certificates and licenses required by the Michigan Department of Education (MDE).
Responsible to ensure proper permits are timely applied for and approved through the MDE for staff.
In July of each year, review and verify that all staff in positions requiring certificates or licensure have submitted to HR proof of certificates or licensure. Verify that any staff member on the list who do not have a certificate have a permit pulled. If no permit is in the Michigan Online Educator Certification System (MOECS) system, make sure a permit is pulled before the person returns to work.
Send administrators a letter informing them of the requirements to get their administrative certification.
Communicates with principals regarding the certification status of their teachers.
Keeps abreast of District, state, and federal regulations regarding teacher certification; monitors and ensures District compliance with all laws and regulations.
Run update status report of all staff who have a permit, certificate, or license every month for review with HR Specialist, HR Supervisor and Director.
Compiles data for and prepares a variety of reports and recommendations required by the district, state and/or federal agencies as requested.
Attends training, workshops, seminars, and conferences as required or appropriate to enhance job knowledge and skills.
Other duties as assigned.

QUALIFICATIONS

**Education and Experience**:
Associate degree.
Minimum of one (1) year of experience in human resources.

**Preferred Qualifications**:
Experience working with a human resources information system.
Experience with Michigan Department of Education certification requirements for public school staff.

**Knowledge, Skills, and Abilities**:
Ability to handling sensitive and confidential situations and documentation.
Ability to effectively communicate both orally and in writing with diverse populations.
Ability to work independently with mínimal supervision.
Ability to problem solve (listen, identify problems and solutions) and provide excellent internal and external customer service.
Ability to work collaboratively and be a team player.
Ability to work in a diverse environment and understand cultural competence.
Ability to organize and compile data.
Ability to work in a fast-paced environment, handle multiple tasks at the same time, and meet deadlines in a timely manner.

ADA REQUIREMENTS

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee

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