Administrator

2 weeks ago

Kennett Square, United States Tri-M Group Full time

Here at The Tri-M Group, LLC we are an **employee owned (ESOP) company** placing our employees first, knowing that highly trained, skilled, and compensated workforce can better serve our customers, our families and our communities. We’ve built a reputation for delivering quality and professional commercial electrical services with safety as a top priority. In addition, we place a strong emphasis on our employees, and it starts with hiring the best and brightest talent in the industry

Check out Tri-M’s comprehensive benefit list below the job description

**Summary Description**

Responsible for providing overall project administrative support to the High Voltage business units. Provides support to all high voltage team members including office and field.

**Duties and Responsibilities**

Essential Functions:

- Complies with and ensures compliance with all Tri-M safety policies and procedures.
- Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company.
- Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system.
- Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations.
- Prepares job initialization documents for projects.
- Ensures timely and proper invoicing of customers.
- Maintains cumulative retainage amounts on specified accounts.
- Expedites accounts receivable including resolving customer billing problems.
- Prepares monthly billing and backlog reports and updates backlog daily.
- Answers phones and takes messages for managers. Contacts customers and field personnel as requested by managers.
- Prepares letters, memos and other correspondence as needed.
- Pulls weekly job costs reports for managers as requested.
- Attends applicable division meetings and prepares minutes of meetings.
- Assists with accurate filing of archives for future reference.
- Occasionally prices materials for bid estimates.
- Assists with customer revenue and contract multiplier reports.
- Assists purchasing with renting equipment as needed.
- Recommends improved methods of operation. Assists project management team as needed.
-

**Job Qualifications**

Skills/Educational Requirements:

- High school diploma or equivalency. Post high school training preferred.
- Minimum 3 years experience in administrative work. Experience in the construction industry preferred.
- Construction accounting and financial experience, a plus.
- Ability to operate basic office equipment.
- Above average math skills.
- Excellent customer service skills.
- Ability to work in a fast-paced environment and meet deadlines as part of a team.
- Good attention to detail and self-starter.

**Physical Requirements**:

- Working 40 hours/week, scheduled in 8-hour shifts.
- Sitting 6 to 8 hours/day.
- Lifting weights of 0 to 30 lbs. from floor to above shoulders.
- Repetitive use of hands for writing, typing, data entry, and filing.
- Vision adequate for computer use and reading.
- Hearing adequate for phone use.

**Here at The Tri-M Group, LLC we offer**:

- Fair and competitive pay
- Comprehensive Medical, Prescription, Vision and Dental Insurance
- HRA Spending Account
- Employer-paid Life and AD&D Insurance
- Seven Paid Holidays
- Vacation and Sick Leave
- 401k Retirement Program with Company Match
- Employee Assistance Program
- And much more

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

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