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Building Secretary

4 months ago

Kennett Square, United States Unionville-Chadds Ford School District Full time

**Building Secretary**

**Unionville Elementary School**

**7.5 hours per day,187 days per year**

**10-month position, Benefits eligible**

**Salary $17.10-$17.50 per hour**

**Available immediately after on-boarding is complete.**

**Job Summary**:Responsible for providing confidential secretarial/administrative support services to the Principal and staff. The ability to interact with staff, parents, and visitors in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of friendliness, professionalism, and confidentiality, is crucial to this role.

**QUALIFICATIONS**: _To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills, and/or ability necessary._
- High School Diploma; college or business school preferred
- Experience with PowerSchool is helpful.
- Organized; ability to handle frequent interruptions
- Reliability in handling confidential information
- Strong interpersonal skills; including tact, patience, and courtesy
- Ability to work independently and collaborate as part of a team
- Ability to assess a situation and problem-solve
- Strong attention to detail
- Time Management
- Personal Effectiveness/Credibility, Flexibility
- Technical Capacity
- Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

**ESSENTIAL FUNCTIONS**: _Employees must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations._
- Secretarial/administrative support to the Principal and staff.
- Maintain a safe and secure office environment.
- Greet visitors and process identification through the Raptor system.
- Maintain student attendance, prepare letters, and notify appropriate staff of issues or concerns when necessary.
- Process staff absence requests and secure substitute coverage.
- Assist the Principal in arranging coverage for any absent staff when no substitute is available.
- Maintain the daily Dismissal Spreadsheet for all students.
- Supervise student drop-off in the morning and dismissal student pickups (outside, rain or shine).
- Collect volunteer clearance information.
- Preparation of general correspondence and report generation using advanced computer skills with Google, Excel, Word, and PowerSchool databases.
- Answer phone calls and direct calls to the appropriate parties and take messages.
- Sort and distribute incoming mail.
- Maintain records; filing.
- Regular and consistent attendance.
- Other duties as assigned.
- This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor._