Administrative Assistant 1732

4 weeks ago

Fort Myers, United States Lutheran Services Florida Full time

**Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant**.

LSF is looking for a talented** Administrative Assistant III **who wants to make an impact in the lives of others.

**Purpose and Impact**:
Responsible for the overall administrative matters of the CRS Program, including serve HR Liaison.

**Essential Functions**:

- Answer the direct office phone calls.
- Greets all clients, vendors, providers and visitor in a cordial manner and notifies the staff in timely manner
- Set the answering machine daily. Records and changes the answering machine message when needed.
- Takes messages if the staff is not available and ensures they are delivered to the employee in a timely manner.
- Opens the front door and ensures that lobby looks neat and professional.
- Provides all clerical duties of the R&P and MG Programs.
- Prepares monthly fiscal report.
- Orders supplies and printing materials.
- Prepares all DPVs, and all other required LSF forms for supervisor’s signature.
- Maintains an efficient filing system and keeps an accurate control of all documents/boxes kept in the outside storage (FACS).
- Prepares and maintains program inventory control, enters information in the database, and tags all the equipment/furniture regularly.
- Prepares and distributes correspondence to all staff.
- Takes, prepares and distributes minutes for the monthly staff meetings.
- Schedules appointments, meetings, and conferences.
- Composes memoranda, correspondence, generates billings, and reports independently.
- Works on special projects with minimum supervision.
- Assists with monitoring new staff employment, on-boarding and orientation process. Using the LSF HR system, processes the electronic hire packets for new employees, ensuring all required background screening and e-verify steps are completed.
- Maintain Program staff HR and medical records, prepares reports, and composes human resource related correspondence.
- Serves as the Program Human Resource liaison with Central Services HR.
- Acts as Time Administrator; works with staff to submit accurate timecards and ensures approval deadlines are met.

**Other Functions**:

- Assists the Attorney and Program Director as needed.
- Performs other similar duties as assigned or required.
- Serves as HR Liaison
- **Physical Requirements**:

- Must be able to prepare storage boxes and lift a minimum of 20pounds.
- Must be able to sit for long periods.
- Be able to travel if needed & have a valid Fl driver’s license.

**Education**: High School Diploma or GED

**Experience**:Minimum of three to five years of experience in secretarial work.

**Skills**:

- Must have excellent computer skills: Access, Word and Excel.
- Good math and communication skills.
- Must have a thorough understanding of office practices and well organized.
- Must be able to work and deal with a diverse group of clients.
- Dependability, discretion and good judgment essential.
- Bilingual (Spanish a plus)

**Other**:
Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

**Principle Accountabilities**:

- Reports to Program Director.
- Must be a team player.
- Accurate, complete and timely submission of required reports and documentation to funder & LSF.
- Effective working relationships.
- Adherence to LSF policies and procedures.

**Why work for LSF?**

LSF offers 60 programs across the state of Florida serving a wide range of populations in need. **Mission Driven **staff members become part of the LSF community while **transforming the lives of those in need.** Our staff additionally find **growth opportunities** as they explore areas of interest within the organization.

**Amazing benefits package **_including_**:
Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement

**_ Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer._

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