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Higher Education Administrative Assistant Ii

4 months ago

Kingston, United States University of Rhode Island Full time

Position Information

**Posting Number**
- CS01844**Job Title**
- HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II**Position Number**
- 10044**FTE**

**FLSA**

**Pay Rate**

**Salary Range**
- $43,361 - $47,174**Position Type**
- Classified Civil Service Staff**Union**
- ESP-URI/NEARI (Educational Support Professionals)**Status**
- Calendar Year, Full-time, Permanent**Restriction or Limitation Reason**

**End Date of Restriction or Limitation**
- Department Information

**Department**
- Dean Environment& Life Science**Contact(s)**
- Karen G. Healey
- Specialist, Talent Acquisition
- Office of Human Resource Administration
- 80 Lower College Road
- Kingston, RI 02881**Contact Phone/Extension**
- 401-874-5267-
**Physical Demands**

**Campus Location**
- Kingston**Building(s)**

**Grant Funded**

**Extension Contingent on Funding Date**

**Extension Contingency Notes**

**Duties and Responsibilities**
- Within a college/university system, to perform higher level administrative support functions in an academic department or departments.
- To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.
- To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).
- To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.
- To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.
- To create and manipulate queries within the college’s enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.
- To make classroom reservations utilizing the college’s event management computer system.
- To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
- To process student add/drop course requests.
- To coordinate office schedules for work study students within an academic department.
- To enter hours worked for the biweekly work study student payroll for the academic department.
- To maintain electronic and/or paper records for the academic department.
- To convey information to students regarding course offerings, courses of study and academic policies and services.
- To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
- To perform routine maintenance of office machinery and equipment.
- To do related work as required.**Required Qualifications**

KNOWLEDGE, SKILLS AND CAPACITIES:
EDUCATION AND EXPERIENCE:
EDUCATION: Such as may have been gained through: graduation from a senior high school supplemented with courses in computer information systems; and

OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

**Preferred Qualifications**

**Environmental Conditions**
- This position is not substantially exposed to adverse environmental conditions.**Work Hours**
- 8:30 AM to 4:30 PM — Monday through Friday
- Days Off: Saturday & Sunday**Posting Date**
- 05/21/2024**Closing Date**
- 05/31/2024**Special Instructions to Applicants**

**Quicklink for Posting**Applicant Documents**:
**Required Documents**
- Resume
- Cover Letter/Letter of Application

**Optional Documents