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Virtual Production Coordinator

5 months ago

Manhattan Beach, United States Industrial Light & Magic Full time

This role is considered Onsite, which means the employee will work 100% onsite 5 days a week at a Company designated location._

This role coordinates the day-to-day operations of the Virtual Production Stage under the direction of Virtual Production Leadership. You will act as a primary department contact for all Production and Stage stakeholders, ensuring a high level of client service and a timely response to all requests.

**What You'll Do**:

- Responsible for scheduling the Stage for internal production and external clients
- Coordinate Crewing needs for shoots and demos with Virtual Production Leadership
- Keep the Stage team and clients updated as schedules change
- Assist the Stage team in prioritizing work as needed
- Maintain high client service levels and integrity of the department; maintain daily and weekly communication with production and throughout the company
- Coordinate high visibility client demos and special presentations
- Actively communicate with the Content team and ensures Stage deliveries are met
- Assign content tasks to artists and ensures client notes are addressed
- Partner with VP Operations Coordinator and vendors for any required Stage maintenance
- Schedule client reviews and scouts as needed, and takes concise notes to relay to the Stage and content teams
- Set up, attend and publish notes on show kickoff meetings for the Virtual Production department
- Create and publish shoot schedule/call sheets as needed
- Work closely with Production and other departments to evaluate Virtual Production equipment & Stage needs and proactively coordinate available resources to ensure timely and efficient completion of projects
- Create and maintain departmental documentation to report outward to the larger VP Production team
- Travel as needed to support location work when required

**What We're Looking For**:

- Bachelor's degree in Film, Communications, or equivalent experience in a related field required
- Requires 3+ years of relevant industry experience, preferably in visual effects or live action production
- Advanced knowledge and understanding of film production and post-production techniques and terminology required
- Strong client service and communication skills mandatory
- Demonstrated ability to handle confidential and sensitive information in a discreet, diplomatic, and professional manner
- Must be detail and solution oriented
- Ability to work independently and with a team
- Must have the ability to juggle multiple projects simultaneously, work within strict deadlines with diverse personalities
- Proven ability to provide innovative troubleshooting in a fast paced environment
- Demonstrated ability to effectively schedule projects and/or resources required
- Personal vehicle required for production related errands and/or location work
- Knowledge of Filemaker Pro preferred
- Proficient with Google Suite, Microsoft Word, Excel, Outlook