Accounts Payable Specialist
1 week ago
Overview:
Who is **OHLA USA**?
We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, **our people**
OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.
OHLA USA, Inc. is seeking an Accounts Payable Specialist in Irvine, CA.
**Responsibilities**:
- Timely payments to subcontractors according to compliance
- Successfully manages all vendor payment responsibilities: weekly check runs
- Emergency check request processing
- Manual checks handling
- Weekly projections and forecasting
- Ensure that the accounts payable aging is being monitored
- Oversee the receiving, processing, verifying, entry of invoices and reconciliation of statements.
- Oversee new rents/lease agreements and ensure payments are made timely
- Review the daily/weekly house bill check run
- Daily import of the positive pay
- Collaborating with internal departments to gather, analyze, and submit relevant requested information.
- Comparing system reports to balances and verifying entries.
- Verifying vendor accounts, paying vendors, and resolving invoice or payment discrepancies.
- Issuing stop payments requests and voiding payments.
- Perform periodic audits of data to ensure compliance
- Handle department activities such as initiating wires, AvidXchange releases, and check releases to ensure they are completed accurately and timely
- Adherence to department KPIs
- Work collaboratively with other colleagues in all regions
- Communicate with vendors and internal staff in a courteous and professional manner.
- Assist the lead specialists and manager with miscellaneous requests
Qualifications:
- Bachelor's Degree in Accounting, Finance, Business or related field, or equivalent work experience.
- Working knowledge of accounts payable and related accounting process is required.
- Strong computer proficiency
- Computer Skills - Timberline, TimberScan, Create-A-Check, and Manage Engine experience is highly preferred
- Microsoft Office, specifically Excel & PowerPoint.
- Team player
- Excellent verbal and written communication skills
- Communication Skills - ability to communicate with Upper Management and field personnel on various issues, ability to maintain relationships with vendors, ability to communicate issues to Management and peers; effectively communicate A/P operating procedures and processes.
- Ability to work well under pressure in a high-volume environment with aggressive deadlines.
- Excellent organizational and multitasking skills; a strong work ethic and emphasis on attention to details.
- Ability to work independently while understanding the necessity for communicating and coordinating work efforts as a team
Compensation: The base salary rate being offered for this position is USD $60,000.00 per year to USD $70,000.00 per year. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.
**_
OHLA ADA Message_**_: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._
- While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise._
**_
OHLA EEO Message:_**_ OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class._- #LI-JH1_
Minimum Salary: USD $60,000.00/Yr. Maximum Salary: USD $70,000.00/Yr.
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