Program Assistant 3, Alumni Relations and

2 weeks ago


Evanston, United States Northwestern University Full time

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

**Specific Responsibilities**:

- Daily Schedule and Calendar - 45%_
- Manages supervisors and/or dept calendar
- Coordinates scheduling in collaboration with other departments and staff
- Prepares daily folder/materials for supervisor
- Coordinates itineraries involving domestic/international travel
- Books flights, hotels, transit, and other reservations for travel and local visits
- Collects and creates agendas for internal and external meetings
- Report Generation - 40%_
- Researches and prepares background and briefing information for meetings and visits
- Pulls and prepares data (reports, tables, graphs, etc.) from multiple database sources based
- Administrative - 15%_
- Screens and prioritizes incoming inquiries and manages correspondence
- Prepares expense reports, reconciling transactions and managing approvals as needed
- Updates correspondence and constituent details in database
- Miscellaneous_

Performs other duties as assigned.

**Minimum Qualifications**:

- A high school diploma or its equivalent along with 4 years of administrative support experience is required.

**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Target hiring range for this position will be between $22.00-$22.50 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data._

**_ Benefits:_**:
**_ Work-Life and Wellness:_**:

- Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles._

**_ Professional Growth & Development:_**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.
- The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today._



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