Executive Assistant

2 months ago


Evanston, United States BlueSky Telepsych, LLC Full time

**Overview**:
As the Part-Time Executive Assistant to the President of BlueSky Telepsych, you will play a pivotal role in ensuring the smooth operation of administrative functions essential to the success of the company. This position requires meticulous attention to detail, strong organizational skills, and the ability to handle sensitive information with discretion.

**Responsibilities**:

- **Calendar Management**:Manage the President's calendar, including scheduling meetings, appointments, and conference calls. Coordinate travel arrangements, accommodations, and itineraries for business trips and conferences.
- **Information Management**:Organize and maintain electronic and physical files, documents, and records related to President's activities and responsibilities. Conduct research, gather data, and prepare reports for the President as requested.
- **Administrative Support**:Provide general administrative support including managing expenses, processing invoices, and handling reimbursements. Assist with special projects, initiatives, and events as assigned by the President. Maintain confidentiality and discretion in handling sensitive information and matters.
- **Insurance and License Compliance**:Maintain up-to-date records of insurance policies and licenses required for company operations and the President's. Coordinate with relevant departments to ensure timely renewal and compliance with regulatory requirements.
- **Relationship Management**:Build and maintain positive relationships with internal stakeholders, external partners, and clients on behalf of the President. Serve as a liaison between the CEO and other departments, ensuring effective communication and collaboration.

**Qualifications**:

- Bachelor's degree in business administration, communications, or a related field preferred.
- Proven experience as an executive assistant or administrative assistant supporting senior executives, preferably in healthcare or a related field.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Strong attention to detail and accuracy in all aspects of work.
- Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
- Discretion and confidentiality in handling sensitive information and matters.
- Adaptability and the ability to work effectively in a fast-paced, dynamic environment.
- Professional demeanor and the ability to represent the President and the company in a positive and professional manner.

**Job Type**: Part-time

Pay: $30.00 per hour

Schedule:

- Day shift

**Experience**:

- Executive assistant role: 2 years (preferred)

Ability to Relocate:

- Evanston, IL 60201: Relocate before starting work (required)

Work Location: In person



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