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Proposal Coordinator

4 months ago

Littleton, United States The Middlesex Corporation Full time

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values. In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

**Position Summary**:
The Proposal Coordinator will work with our Estimating, Business Development and Operations staff to compile, edit, write and complete proposal documents for both bid/build and design/build construction projects.

**Responsibilities**:

- Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value - Safety first, in everything we do.
- Working under he direction of a senior manager or senior estimator, coordinate the efforts of others, both internally and externally, to track, compile, and complete deliverables for proposals per deadlines while ensuring that the requirements of the proposal documents are met completely.
- Assembling proposal documents in various software formats, both text and graphics, and working with others to assemble proposals, marketing and PR documents.
- Write and edit project summaries, resumes of project personnel and other supporting information.
- Interpret bid and proposal documents, and ensure that the material being generated is in compliance with the requirements of the potential client.
- Ability to compile technical writing based on examples or summaries provided by others.
- Proofread, edit and standardize proposal text and graphics for correct grammar, spelling, flow, comprehension and style.
- Work with internal database to maintain proposal/project tracking and history.
- Assist in preparation/closeout of hard-bid proposals and other estimating/proposal-related tasks.
- Perform other related duties including involvement in special projects, preparation of marketing materials, newsletters, attending various meetings and functions.

**Qualifications**:

- Bachelor’s degree in related field of study - Marketing, Communications, Const. Management, etc.
- 3 years’ experience creating, writing, and editing proposals in a construction or design firm environment.
- Ability to analyze solicitation documents and requirements and use them to develop proposal outlines and schedules.

**Necessary Attributes**:

- Must be highly detail-oriented.
- High level of organization.
- Ability to work as part of team with shifting priorities and schedules.
- Ability to meet deadlines working in a fast-paced environment.
- Proficient in Microsoft Office, Adobe Acrobat and Photoshop, InDesign and other applicable software programs.
- Superior communication (written and verbal), grammar and editing skills.
- Strong commitment to success of all.
- Possess a strong work ethic.
- Demonstrate the upmost professionalism in how you represent yourself.
- Show quality in everything you do.
- Lead with integrity while producing high quality work.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.