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Accountant 2

4 months ago

Phoenix, United States State of Arizona Full time

AZ STATE LAND DEPARTMENT
- 1110 West Washington, Suite 510 Phoenix, AZ 85007_

**ACCOUNTANT 2**

Job Location:
Address: 1110 West Washington Street, Suite 510
Phoenix, AZ 85007

Posting Details:
Hourly Rate: $28.00

Grade: 20

Closing Date: Open Until Business Needs Are Met

Position Responsibility Summary:

- Prepare monthly accounts payable average pay report. This is an internal report measuring the processing time of the accounts payable function. Complete work steps in a timely and accurate manner as outlined in the audit programs;
- Prepare and maintain long term department leases that qualify for the Governmental Accounting Standards Board (GASB87);
- Prepare the agency Annual Comprehensive Financial Reports (ACFR).
- Prepare and maintain information technology fixed assets that qualify for the Governmental Accounting Standards Board (GASB94);
- Survey operations to ascertain accounting needs and to recommend, develop, or maintain solutions to business and financial problems;
- Creates, tracks and monitors Commissioner orders for Lease Rental Defaults and permit cancellations;
- Monitor, track, and process lease cancellations researching open invoices for inclusion and accuracy;
- Monitor and track the appraisals revolving fund for payments and revenue;
- Serves as back up support for the Accounting Specialist III - processing accounts payable invoices and monthly, annual, and demand billing;
- Shared responsibilities for all payroll activities including reporting;
- Shared responsibilities audits time records and financial transactions in HRIS, AFIS and ETE; in addition to reconciling fiscal data;
- Shared responsibilities for fixed asset management, reconciliation, and inventory; enters and maintains information in the statewide accounting system;
- Manages the Department’s delinquent payments and accounting default process. Works closely with Administrative Procedures & Information Section to ensure accurate and timely reporting;
- Creates, monitors and tracks the Department’s Collections and Uncollectible Debt referrals to the Attorney General’s office.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties:

- Responsible for bi-weekly payroll processing and associated monthly reporting duties. Audits time records and financial transactions in HRIS, AFIS and ETE; in addition to reconciling fiscal data. Monitors and maintains ETE, AFIS and HRIS to ensure accurate processing of payroll transactions. Performs complex calculations, processes payroll documents and performs system entries. Provides instruction and training on preparation of payroll records and expenditure recording. (30%)
- Accurately tracks delinquent payments; Creates, tracks and monitors Commissioner orders for Lease Rental Defaults and permit cancellations; Manages the Department’s suspense funds; Creates, monitors and tracks the Department’s Collections and Uncollectible Debt referrals to the Attorney General’s office submitting collection requests as identified and submitting uncollectible debt quarterly; Maintains and tracks cash bond receipts and releases; Creates and processes intra-agency electronic fund transfers; Reviews fiscal documents and verifies for accuracy, timeliness, and proper preparation; Assesses accuracy, researching discrepancies, track of checks being researched to ensuring accurate and timely deposits. (20%)
- Responsible for fixed asset management, reconciliation, physical inventory and surplus inventory; Enters and maintains information in the statewide accounting system; Provides all monthly and annual fixed asset reporting. (20%)
- Applies the principles, theories, and concepts of the Arizona Management System; actively participating in daily group huddles and huddle board updates; continually identifying areas for process and quality improvement; adhering to established standard work and procedures. (5%)
- All other relevant duties as assigned. (5%)

Knowledge, Skills & Abilities (KSAs):
**Knowledge**
The employee in this position must have an understanding and working knowledge of real estate transactions; Department of Administration forms and procedures; complex mathematical calculations; computer programs; Land Department business system, financial and accounting structure, statutes, procedures and programs; Generally Accepted Accounting Principles (GMP); and land records research methodology.

**Skills**
The employee in this position must have the following skills: analytical, organizational, supervisory, task organization and accomplishment, techniques required to maintain accounting records through automated accounting systems, computer, mathematical, written and oral communication, and interpersonal.

**Abilities**
Ability to impart knowledge to others. Ability to communicate effectively in oral and written communications, especially for financial informatio