Executive Administrative Assistant

1 month ago

Chicago, United States Enterprise Peak Full time

**Who We Are**:
We are an engineering advisory firm with a focus on R&D, software development, and technology integration. We approach all problem statements from a unique engineering perspective and deliver a broad range of services including: software development, management consulting, and strategic advisory services to accelerate product development from concept to commercialization.

We combine our science, engineering, and management consulting expertise to build software, integrate systems, and deliver research and development optimizations that empower our customers to better compete in their industry.

**Who You Are**:
You are professional in nature and can exercise sound judgment, maintain confidentiality, and operate at a high level with strong attention to detail in fast-moving and ambiguous situations. You enjoy jumping in to assist with sales-facing correspondence and hopping on the phone to confirm meetings with prospective customers.
- Please note: this role would be perfect for someone who is _**3-5 years**_ _into their EA or Administrative Assistant career and are looking to grow with an organization. Our salary band will reflect that of someone with 3-5 years of experience._

**Key Responsibilities**:

- Facilitate the logistics of the Executive’s day-to-day responsibilities through management of their calendar and inbox, ensuring preparedness for meetings, and assisting in any additional personal or business-related requests
- Track and record requests for meetings from internal and external contacts and ensure that all meetings scheduled are a high priority in nature
- Comfortably speak and engage with customers over the phone and provide excellent customer service
- Maintain CRM data in the context of dashboards and opportunities
- Assist with researching customers and relevant technologies; prepare customer backgrounders when necessary

**Job Requirements**:
This role would be ideal for an Executive Administrative Assistant or Adminsitrative Assistant with 3-5 years of experience, preferably in the professional services industry.
- **3-5 years** of professional executive admin or assistant experience, preferably in professional services
- Experience maintaining weekly customer contact and calendar management
- Previous experience in a business-to-business customer-facing position
- Experience cold/warm calling to confirm meetings or maintaining warm relationships
- Excellent proficiency in Microsoft Outlook and Excel
- Exceptional time management and organizational skills
- Detail and process-oriented is essential to succeed
- Must demonstrate ability to work in a fast-paced environment
- **EXCELLENT** written and verbal communication skills absolutely required for this role

**Additional Information**:
This is an **on-site** role at our Chicago office with regular business hours. We are located across the street from Oak Street Beach in the Gold Coast neighborhood of Chicago. In addition to a beautiful work environment, we offer full benefits, vacation time, paid holidays, and on-site gym membership. We do not offer a relocation package at this time. Applicants must reside within commuting distance of our office.

Due to the nature of our customer's work environments; we can only consider **US Citizens or Green Card Holders **at this time. Thank you for your understanding.

If you know anyone who may be a fit for this role, please pass along this job description as we would love to talk to them

NO 3rd Parties please

**Benefits**:

- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Executive Assistant: 1 year (required)
- Administrative Assistant: 1 year (required)

Ability to Relocate:

- Chicago, IL 60611: Relocate before starting work (required)

Work Location: In person

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