Executive Administrative Assistant

1 month ago

Chicago, United States Computech Corporation Full time

**Description**:
Client is seeking a highly skilled and talented Executive Assistant located in Chicago Illinois. This position is responsible for providing administrative support to three senior leaders across our Marketing function.

**Responsibilities include**:

- Managing the VP’s highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the client system as well as external stakeholders and consultants) both domestically and internationally.
- Coordinating travel arrangements (domestic and international) which includes the preparation of visa travel documents, as required.
- Coordinating meetings and external events.
- Preparing and handling highly confidential and proprietary information.
- Preparing and reconciling the VP’s T&E reports in Concur and P-card as appropriate.
- Maintaining content, accuracy and visual organization of files (or informational databases).
- Organizing, maintaining and procuring office supplies.
- Managing, updating and appropriately communicating departmental documents.
- Managing departmental projects as assigned.
- Interfacing appropriately with many internal and external clients and senior executives.
- Preparing PowerPoint presentations.
- Serving as a resource person by contacting or responding to inquiries.
- Greeting visitors to the organization in a professional, welcoming and helpful manner.
- Other responsibilities as assigned.

**Qualifications / Requirements**:

- A minimum of 5 years of executive administrative experience supporting C-suite and/or senior level executives.
- Proven track record of managing multiple and competing priorities.
- Must be highly organized, pay close attention to details and proactively follow-up.
- Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.
- Ability to manage workload in a fast-paced and high intensity work environment.
- Must be able to flex schedule to meet work demands (ex. early mornings, after hours).
- Must be proficient in Microsoft Office suite (Outlook, Word, Excel)
- Must have advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
- Must have strong communication, interpersonal, time management, and problem-solving skills.
- Ability to make clear and timely decisions.
- Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress.
- Must display professional maturity and ability to support and interact with all levels of management.
- Proficiency with business technology (e.g. web conferencing, SAP, portals, etc.
- Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer).

**Job Types**: Full-time, Contract

Pay: $25.00 - $29.00 per hour

Expected hours: 8 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Executive administrative support: 5 years (preferred)
- Concur: 4 years (preferred)
- Support to CEO/ Director: 5 years (preferred)

Ability to Relocate:

- Chicago, IL 60607: Relocate before starting work (required)

Work Location: In person

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