Contract Specialist
2 months ago
**Benefits**:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
**SCOPE** - The Port Authority is looking for an organized, highly motivated individual, capable
of completing assignments with little to no supervision. Under the general supervision of the
EOC for Contract Administration and the Manager for Contract Compliance perform duties
that are diverse in nature in support of project management operations and administration of the
agency’s MWSDOVBE Programs. Daily compliance activities include:
- Represent and handle duties and responsibilities of the Manager for Contract Compliance in
their absence.
- Manage administration and operation tasks relating to various MWSDVOBE compliance
systems.
- Prepare MWDBE subcontracting participation goals analysis based on contract scope.
- Assist with ongoing user training, and support for contractors performing on Port Authority
contracts in the use of established web-based systems compliance software.
- Using system data, prepare analysis, status, and ad hoc reports for internal and external use,
including FAA, FHWA, and FTA compliance review as required.
- Utilizing B2Gnow system, review and reconcile incoming data from SAP system.
- Utilizing LCPtracker system, perform administrative oversite of contract prevailing wage
issues working with vendors, local unions, and state or federal wage regulators.
- Strong analytical and problem-solving skills with the ability to identify issues and recommend
solutions to allow management to make informed decisions.
- Monitor contractor performance/progress and prepare contract status reports including early
action recommendations on MWSDVOBE contracts if required.Page **2** of **2**
241 Erie Street, Room 238 l Jersey City, NJ 07310 l T: 201-216-2050 l F: 201-216-2055
- Participate in contract progress meetings, including pre-bids, low bids, and compliance goal
meetings related to MWSDVOBE participation and performance.
- Assist with tasks relating to the Port Authority’s Mentor-Protégé Program (MPP), including
outreach support, chairing meetings/ seminars, and working with protégé (M/WBE) firms to
mitigate issues encountered.
- MAINTAIN ACCURATE FILING: ELECTRONIC AND/OR MANUAL
**REQUIREMENTS - **Independent analysis and exercise of judgment in task execution.
Demonstrated ability to successfully manage multiple tasks in conjunction with conflicting
priorities and deadlines while navigating multiple database systems and other relevant
recommend solutions.
**Skill requirements - **Must possess exceptional data management and computer skills, including
Microsoft Office suite with advanced knowledge of Excel, PowerPoint, Power BI, and ad
hoc reports. The selected individuals will be trained to input information into PA programs.
**Desirable**:
- Experience working in the construction industry or related environment.
- Knowledge and understanding of Port Authority and Federal guidelines related to MWSDBE
programs and requirements, including D.O.T. Agency audits and responses.
- Knowledge of federal Davis-Bacon and NY/ NJ state wage rules.
- Familiarity with the agency’s Affirmative Action goals as it relates to construction contracts.
- Familiarity with SAP system; Knowledge of B2Gnow and LCPtracker software systems is
highly desirable.
- Ability to interact and work effectively with all levels of internal staff, contractors, and other
external professionals.
**Minimum qualification**:
- Associate degree or higher in Business or Engineering from an accredited college or university
- Must possess a valid driver’s license. Periodic assignments may require travel within the
Port District using public transportation, PA vehicle, or personal vehicle.
- Ability to pass a SWAC badge background check at a High Level (mandatory).
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